Urgent job opening of Executive Assistant at Ring Road ,Surat

Job Description:

Key Responsibilities:

• Administrative Support:

  • Manage and maintain the executive’s calendar, schedule meetings, and appointments, including coordinating both internal and external meetings.
  • Handle communications, including phone calls and emails, on behalf of the executive.
  • Prepare reports, presentations, and documents for meetings and reviews.

• Follow-Up and Coordination:

  • Follow up on action items from meetings and ensure deadlines are met.
  • Coordinate with internal teams to ensure timely execution of tasks and projects.

• Travel and Meeting Management:

  • Organize travel arrangements and prepare detailed itineraries.
  • Coordinate meetings, both in-person and virtual, including room bookings and scheduling tools.

• Document Management:

  • Maintain and organize both digital and physical files and documents, ensuring confidentiality and easy access.
  • Manage email correspondence and categorize files, reports, and documents for easy retrieval.

• General Office Administration:

  • Ensure smooth day-to-day operations in the office, including maintaining supplies and managing minor office needs.

• Client and Stakeholder Interaction:

  • Assist with preparing materials for meetings with clients and stakeholders.
  • Liaise with internal teams and external vendors for project and task coordination.