Executive Assistant

Job Description:

Requirements:
- Skills: Communication, Organization, Multitasking, Leadership, and Time Management
- Experience: Minimum 2 years as an Executive Assistant or in a similar role
- Gender : Only male candidates

Key Responsibilities:
- Calendar Management: Manage and maintain the MDs calendar, scheduling meetings, appointments, and travel arrangements.
- Communication Liaison: Serve as the primary point of contact for internal and external communications on behalf of the MD.
- Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
- Document Preparation: Draft, review, and edit correspondence, reports, and presentations.
- Project Support: Assist with special projects, including research, data analysis, and coordination of deliverables.
- Office Management: Coordinate office work, MIS preparation, Data Management.
- Confidentiality: Manage sensitive information with the utmost discretion and confidentiality.
- Organizing Travel Arrangements: Handling logistics for flights, accommodation, and transportation.
- Personal Assistance: Assisting with personal tasks such as errands and appointments when necessary.
- Liaison Work: Liaising with other staff members and external contacts on behalf of the director.

Behavioral competencies:
Time Management: Prioritizing tasks and managing multiple deadlines efficiently.
Communication: Excelling in both verbal and written communication skills.
Organizational Abilities: Maintaining files, managing office supplies, and overseeing general office operations.

Technical Proficiency: Proficient with Microsoft Office Suite and familiar with virtual meeting platforms and cloud-based tools.
Problem-Solving Skills: Anticipating needs, offering proactive solutions, and making quick decisions under pressure.
Discretion and Confidentiality: Upholding a high level of integrity when handling confidential information.