Admin Assistant - Petrochemical / Oil and Gas - Saudi Arabia

Job Description:

Job Title: Admin Assistant 
Employment Type: Work Visa 

TRANSFERABLE IQAMA - MANDATORY


Scope of Work:

• Handle administrative requests and queries from the senior manager.

• Organize and monitor the senior manager's calendar, ensuring appointments and meetings are scheduled appropriately.

• Organize and schedule appointments, meetings, and department engagements.

• Plan meetings, take detailed minutes, and follow up on action items.

• Write and distribute emails, correspondence memos, and letters.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain an organized filing system for easy access to documents and records.

• Update and maintain office policies and procedures to ensure smooth operations.

Required Skills:

• Proficiency in Microsoft Office, especially Excel and PowerPoint.

• Knowledge and experience with graphic applications (e.g., Photoshop) for creating presentations and visuals.
• Experience with SAP ERP systems for administrative functions.
• Excellent time management skills with the ability to prioritize work and manage multiple tasks simultaneously.
• Strong written and verbal communication skills to interact with senior management and colleagues.

Experience:

• Minimum of 5 years of experience in an Administrative Assistant position.

• Prior experience in the petrochemical or oil industry is preferred.

• Experience with SABIC or similar organizations is a plus.

• Proficiency in MS Office is required.

• Strong organizational skills with attention to detail, and the ability to manage competing priorities.