Tender Executive

Job Description:

Job Summary:
We are seeking a proactive and detail-oriented Tender Executive to join our team. The ideal candidate will play a key role in managing and executing the bidding process for building design and structural projects. This position involves coordinating tender submissions, liaising with key stakeholders, and ensuring that all documentation is accurate and compliant with project requirements.

Key Responsibilities:

Tender Preparation & Submission:
Manage the end-to-end tendering process for building design and structural projects.
Analyze tender documentation and requirements, ensuring compliance with the scope of works.
Coordinate with internal teams (designers, engineers, project managers) to gather relevant project data.
Draft, compile, and submit tender documents, ensuring accuracy, completeness, and timely submission.
Prepare and submit technical, financial, and compliance documentation as per project requirements.

Collaboration & Stakeholder Communication:
Communicate with clients, contractors, suppliers, and subcontractors to clarify any issues and ensure accurate information is gathered for the tender.
Work with the estimation team to develop cost-effective and competitive pricing strategies.
Liaise with the legal and finance departments to ensure contract terms and conditions are clear and understood.

Tender Review & Evaluation:
Review incoming tenders to evaluate the competitive landscape and assess the feasibility of bids.
Assist in the preparation of bid analysis reports, summarizing key project aspects such as scope, risks, and costs.
Participate in the negotiation process with clients and stakeholders as required.

Risk Management & Compliance:
Ensure all bids adhere to company policies, industry standards, and legal requirements.
Identify and assess potential risks associated with each project and propose mitigation strategies.
Maintain records of all tender submissions and associated documents for future reference and audits.

Continuous Improvement:
Keep up to date with industry trends, best practices, and regulatory changes relevant to the building design and structural sectors.
Suggest improvements in the tendering process to enhance efficiency, accuracy, and competitiveness.

Post-Tender Activities:
Assist in post-bid meetings, ensuring feedback is collected to improve future submissions.
Monitor tender outcomes, including winning bids and feedback from unsuccessful tenders, to inform future strategies.

Educational Qualification:
Bachelor’s degree in Civil Engineering, Architecture, Construction Management, or a related field.
Additional certifications in project management, procurement, or construction management are a plus.

Experience:
Minimum 2-3 years of experience in a tendering or bidding role, ideally in the construction, building design, or structural sector.
Familiarity with construction contracts, building codes, and industry standards.
Experience in managing multiple tenders concurrently with varying timelines and complexity.

Skills & Competencies:
Strong understanding of tender documentation, procurement processes, and bidding strategies.
Excellent written and verbal communication skills.
Attention to detail with the ability to work under pressure and meet tight deadlines.
Proficiency in MS Office (Excel, Word, PowerPoint) and tender management software.
Ability to work effectively within a multidisciplinary team.
Analytical skills and the ability to assess project feasibility and risk.

Personal Attributes:
Highly organized and self-motivated.
Strong negotiation skills and the ability to influence stakeholders.
Excellent time management skills and the ability to prioritize tasks.
Ability to adapt to changing requirements and handle multiple tasks simultaneously.