Admin Executive

Job Description:

Job Summary:

We are looking for a presentable and proactive Admin Executive (Female) to support our leadership team with administrative coordination, client communication, and internal follow-ups. The ideal candidate should be fluent in English, confident in handling meetings with senior management (Directors/CEO), and capable of raising quotations and tracking lead progress.

Key Responsibilities:

• Prepare and raise quotations for clients in coordination with the sales/technical team.
• Coordinate and schedule meetings for Directors and CEO.
• Attend meetings with senior leadership; take minutes and ensure timely follow-ups.
• Track, follow up, and update on lead progress and sales pipeline.
• Maintain proper documentation and filing of administrative records.
• Handle visitor management, client coordination, and front-desk responsibilities if needed.
• Draft emails, proposals, and other professional documents as required.
• Maintain confidentiality and professionalism at all times.

Key Requirements:

• Female candidate with strong interpersonal and communication skills.
• Fluent in English (spoken and written).
• Presentable, confident, and well-organized.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Ability to multitask and prioritize daily workload effectively.
• Prior experience in admin/sales coordination/client handling is preferred.

Working Days & Hours:

• 6 Days Working (Mon-Sat)
• 9:30 AM – 6:30 PM