Sr. Executive (HR & Admin)

Job Description:

Job Designation: Sr. Executive (HR & Admin) – Mid Level Human resource and Administration (Min 3 Years’ experience)

Job Description: We are seeking a proactive and detail-oriented Human Resources & Administration Executive to manage the recruitment process, onboarding, HR operations, and day-to-day administrative activities. This role ensures seamless internal coordination, candidate management, and office administration for smooth organizational functioning. Duties include, but are not limited to:

1. Talent Acquisition & Recruitment Management

 Source candidates through consultants, job portals, and the GJM referral scheme.
 Receive and track candidate data from consultants using standardized Excel trackers.
 Maintain a structured database of all received CVs, tracking candidate details such as personal information, family background, and reason for job change.
 Conduct initial telephonic screenings to assess communication skills and explain GJM’s Policies and employment terms and conditions.
 Manage Employee interviews in Office including Technical assessments and coordination with interviewers internally.
 Communicate interview schedules, feedback, and selection status promptly to consultants to avoid last-minute issues.

2. Employee Onboarding & HR Operations
 Manage onboarding formalities, documentation, and smooth joining processes.
 Maintain detailed records of interviews, assessments, offers, and employment history.
 Communicate company policies, code of conduct, and standard operating procedures to new hires.
3. Payroll and Attendance Management
 Monitor daily attendance, leaves, and time-off requests using internal tracking tools.
 Prepare and verify monthly attendance summaries for payroll processing.
 Maintain accurate records of employee leaves.

4. Office Administration

 Oversee basic office administration, including maintenance, facility management, and inventory of supplies.
 Coordinate with vendors, service providers, and IT for smooth daily operations.
 Organize office events, celebrations, and employee engagement initiatives.
 Manage courier dispatches, travel bookings, and administrative assistance to management.

Key Skills and Competencies:
 Excellent communication and interpersonal skills.
 Experience with HRMS tool/software implementation is a must.
 Strong organizational and record-keeping abilities.
 Problem-solving attitude with an ability to work independently.
 Good knowledge of attendance management, basic payroll procedures, and

HR operations.
 Proficient in MS Excel, MS Outlook, Sheets, MS Office Suite, and basic

HRMS/Payroll software.
Qualifications:  MBA in Human Resources or a related field preferred.

Joining: IMMEDIATE or within One Month

Salary Budget: Rs. 40,000 - Rs. 50,000 per month CTC

Job Location: Office, Ahmedabad (Work from Office ONLY)

Job Timings: 3:30 pm IST to 12:30 am IST (Monday to Friday)

Salary Retention Clause: One month Salary will be retained over First 3 months of service in equal instalments, and refundable only after successful completion of 2 Years with our firm. Firm has a Loyalty Bonus policy in place for payment of One month salary annually/additionally once an employee has completed Three (3) years of service with the Firm. This Salary retention clause & loyalty bonus policy can be explained by us to Candidate during job interview.