Tender Executive (Male/Female)

Job Description:

Job Summary:

We are seeking a proactive and detail-oriented Executive Tender to support our Tender & Bidding Team. The role involves end-to-end assistance in pre-tender activities including sourcing tenders, coordinating documentation, compliance review, and internal coordination. The ideal candidate should be organized, deadline-driven, and comfortable working in a fast-paced, process-oriented environment.

Key Responsibilities:

1. Tender Search & Opportunity Analysis
• Daily monitoring of government and private tender portals (e.g., CPPP, eProcurement, GEM, MSTC, etc.).
• Identify suitable tenders based on company’s scope and eligibility criteria.
• Maintain and update the tender tracker on a regular basis.
2. Document Preparation & Compilation
• Prepare and compile necessary documents required for tender submissions including technical and commercial proposals.
• Draft standard documents like cover letters, company profiles, authorizations, etc.
• Coordinate with internal departments to gather relevant project experience, certifications, and financial data.
3. Compliance & Quality Check
• Review tender documents for accuracy, completeness, and compliance with client requirements.
• Ensure all mandatory forms, annexures, and declarations are correctly filled and signed.
4. Coordination & Follow-up
• Liaise with finance, legal, engineering, and procurement teams for required inputs.
• Coordinate with vendors/partners/sub-contractors for associated documents.
• Follow up on submission timelines and ensure adherence to deadlines.
5. Bid Submission Support
• Assist in online and offline bid submissions.
• Help upload documents on e-portals as per tender instructions.
• Ensure submission acknowledgments and confirmation receipts are saved properly.
6. Documentation & Archiving
• Maintain physical and digital records of submitted tenders and supporting documents.
• Assist in maintaining MIS reports and performance records of submitted tenders.
7. Post Submission Assistance
• Follow up on tender status (clarifications, corrigenda, pre-bid queries).
• Coordinate for any revisions or resubmissions if required.
8. Market Research & Vendor Coordination
• Support in basic rate analysis, competitor mapping, and cost estimation inputs.
• Reach out to suppliers/vendors for quotations, when necessary.

Qualifications & Skills:

• Graduate in Engineering (Civil background preferred).
• 1–3 years of relevant experience in tendering or pre-bid work.
• Proficient in MS Office (Excel, Word, Outlook).
• Familiarity with government e-procurement systems is a plus.
• Strong communication, coordination, and analytical skills.
• High attention to detail and process-oriented mindset.