Tender Executive (Male/Female)

Job Description:

Job Summary:

The Tender Executive is responsible for managing the complete tendering process — from identifying potential tenders to preparing and submitting bid documents — ensuring compliance with all client requirements and company standards. This role involves coordination with internal departments and external stakeholders to ensure timely and competitive bidding.

Key Responsibilities:

• Tender Identification:
  Monitor government portals, e-procurement sites, and private tender platforms for new tender opportunities.

• Document Preparation:
  Review and analyze tender documents (RFPs, RFQs, BOQs, drawings, and conditions of contract) to understand scope and requirements.

• Bid Compilation:
  Prepare and compile technical and commercial bids in line with tender specifications and ensure timely submission.

• Coordination:
  Collaborate with engineering, estimation, procurement, legal, and finance departments to gather required inputs.

• Follow-Up:
  Track the status of submitted tenders and maintain follow-up with clients/authorities for updates, clarifications, or results.

• Compliance:
  Ensure all tenders are compliant with relevant legal and commercial regulations.

• Documentation & Reporting:
  Maintain tender documents, submission records, and prepare MIS reports on tendering activities.

• Vendor Management:
  Coordinate with subcontractors and suppliers for rate collection, quotations, and necessary documentation when required.