Senior Office Coordinator

Job Description:

Role: Senior Office Coordinator Industry Type: Financial Services

Employment Type: Full Time, Permanent

Location : Corporate Office - Naraina Vihar - Ring Road, Above Naraina Metro Station.

Working days and timing :

Monday to Friday (9:30 AM - 6:30 PM)

Saturday (9:30 AM - 4:00 PM)

Job Description

We are seeking an experienced office coordinator who oversees all administrative functions within an organization, providing strategic leadership by managing day-to-day operations, supervising staff, implementing efficient systems, and ensuring smooth workflow across departments, often with a focus on complex projects and high-level decision-making, while maintaining a positive and productive work environment.

Desired Skill

• Proven experience as an Office Manager with a strong track record of managing administrative operations.

• Excellent leadership and supervisory skills, including the ability to motivate and develop a team.

• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Exceptional communication and interpersonal skills to effectively interact with diverse stakeholders.

• Proficiency in Microsoft Office Suite and other relevant administrative software.
• Ability to work independently and as part of a team.
• Detail-oriented with a focus on accuracy and quality.
  
  
  
• Leadership and Supervision

o Lead and manage a team of administrative staff, including receptionists, assistants, and other office support personnel.

o Assign tasks, delegate responsibilities, and monitor performance to ensure efficiency and quality standards are met.

o Conduct performance reviews, provide feedback, and identify training needs for team members.

• Operational Management:

o Develop and implement comprehensive administrative procedures and policies to streamline office operations.

o Manage office budget, including expense tracking, vendor management, and cost control.

o Oversee facility management, including maintenance, repairs, and lease renewals.

o Coordinate office logistics such as mail distribution, courier services, and supply inventory.

• Project Coordination:

o Manage complex projects, including scheduling, task allocation, and progress monitoring.

o Collaborate with cross-functional teams to ensure project deadlines are met.

o Coordinate and facilitate meetings, prepare agendas, and distribute meeting minutes.

• Communication and Stakeholder Management:

o Act as the primary point of contact for internal and external stakeholders on administrative matters.

o Communicate effectively with senior management, providing updates on office operations and addressing concerns.

o Foster positive relationships with clients, vendors, and visitors.

• Technology and Systems Management:

o Implement and manage office technology systems, including software updates and employee training.

o Monitor and maintain data integrity within administrative systems.

o Explore new technology solutions to enhance office efficiency.

Experience Required

• Minimum of 8 to 10 years of experience in a office coordinator profile, preferably within the financial services sector

Perks and benefits - Salary higher than the industry standards and Quarterly Incentives