Project Coordinator

Job Description:

• Coordinate and provide support to multiple company departments, including Store

Operations, Retail Facilities, Accounting and Licensing, by reviewing lease documents

and files for Company/Department obligations and help settle any landlord related

issues.

• Manage the PO process, providing and bringing presumed discrepancies to the

attention of the Project Manager for review, expense tracking.

• Coordinate, manage and report on emergency situations.
• Create and maintains budgets for each store project.
• Create and maintains budgets for each store project.
• Maintain all reports generated on weekly and monthly basis.

• Purchase Order Reconciliation.
• Cost Detail Reports for Sales.

• Attend weekly construction meetings.

• Escalate concerns or compliance issues pro-actively
• Adheres to policies, guidelines and project management discipline enterprise-wide
• Coordinates and reports on various Program Management Dash board reports to review with Senior Management to show monthly results
• Maintains database and reports on portfolio and project performance, status, timeliness of execution and budget to actual
• Executes strategies for the day-to-day administration, network operation and compliance of Network Real Estate functions
• Assist the Real Estate Manager in tracking budget expenses
• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, in accordance with prescribed standards
• Assists in lease administration activities including lease set up, lease changes, reporting
• Partner with internal project stakeholders
• Prepare and maintain logs, spreadsheets, charts and databases to track the progress of work and to keep the client informed of the progress.

Required skills

• Minimum 5 years of prior experience in commercial real estate, legal or property management.
• Prior Real Estate Industry experience strongly preferred.
• Ability to communicate with different audiences to convey message successfully and to adapt quickly to support different customers.
• High school diploma, some college or trade certifications in relevant areas, such as project management, construction estimating, engineering, or Finance.
• Advanced skills in Excel, SharePoint and PowerPoint preferred , demonstrated ease with systems, process and data management.
• Assist the Client and GRE and/or FM Project Manager with the coordination of and other internal resources as needed.
• Affinity with construction
• Proficient with MS Office- Advanced Excel skills
• Ability to organize and administer complex construction processes
• Act as liaison for site leadership (requests, planning and site wide programs)
• Shipping and receiving/distribution activities, as required