Purchase Executive

Job Description:

Position - Purchase Executive

Kolkata, West Bengal 700139)

Department - Purchase

Vacancy - 1

Experience - 1–2 years of experience in Purchase.

Salary - 2.5 to 2.8 LPA CTC; in hand salary; 18K - 20K; Location - Kolkata; Employment - Permanent

Work Related Travel - Minimal (Work Related), Vendor Visit as per our requirements. Travel

Reimbursements available as per policy.

Educational Qualifications (Mandatory) - B.Tech. / Diploma in Mechanical/ Electrical

Role - Procurement of Materials, Vendor Management, Inventory Control, Cost Management,

Documentation & Compliance, Coordination and Communication, Logistics Coordination, Supply

chain management.

Primary Skills -

● Knowledge of supply chain and inventory management.

● Familiarity with procurement software (e.g., SAP, Oracle, Odoo).

● Analytical thinking and problem-solving ability.

● Understanding of contracts and vendor agreements.

● Strong negotiation and communication skills.

● Understanding of supply chain procedures.

● Ability to work well under pressure and meet deadlines.

Secondary Skills (Optional) -

● Good knowledge of vendor sourcing practices (researching, evaluating and liaising with

vendors)

● Solid analytical skills, with the ability to create financial reports and conduct cost analyses

Certifications required (if any) - Certifications in SCM will be preferred.

Key Responsibilities:

1. Supplier Management: Identify, evaluate, and select reliable suppliers based on price, quality, and

delivery timelines.

2. Order Processing: RFQ sending, compare quotations, process purchase orders as per indents, and

ensure compliance with company policies.

3. Ensure timely delivery of materials to meet production schedules

4. Negotiation: Negotiate contracts, pricing, and payment terms to secure favorable deals.

5. Inventory Management: Monitor stock levels, coordinate with the warehouse for safety stock, and

place timely orders to avoid shortages. Follow-ups with suppliers for materials.

6. Cost Control: Implement cost-saving strategies and negotiate competitive pricing to reduce

procurement expenses.

7. Record Keeping: Maintain accurate records of purchases, pricing, delivery details, and invoice

processing for payments. Prepare purchase and cost analysis reports, and keep updated records of

all purchased products and related documentation.

8. Coordination & Communication: Collaborate with cross-functional teams to forecast demand and

plan procurement activities to understand needs, coordinate with the warehouse, resolve delays,

and provide order updates.

9. Reporting: Generate reports on purchase activities, project-wise PO progress, inventory levels, and

supplier performance.

10. System & Process Management: Use ERP or procurement systems to manage the purchasing

workflow. Update databases with new supplier details and product catalogs.

11. Logistics Coordination: Arrange local transportation for material movement and vendor dispatches;

maintain and track all logistics records.

Other Requirement - Male candidates preferred. Experience in a manufacturing company will be an

added advantage.