Administration Manager

Job Description:

Job Title: Administration Manager

Department: Administration

Location: SaltLake

Reports To: Admin Head 

Male Candidates only

Job Summary

The Administration professional is responsible for overseeing and managing day-to-day administrative operations to ensure smooth functioning of the office/facility. This includes supervision of support staff, vendor management, facility upkeep, asset and inventory management, and ensuring compliance with company policies.

Key Responsibilities

• Manage office infrastructure and facility maintenance (cleaning, security, utilities, etc.)

• Monitor and manage administrative budgets and petty cash expenses

• Supervise support staff such as housekeeping, drivers, security, and maintenance personnel

• Coordinate travel arrangements, hotel bookings, and transport logistics for staff and guests

• Maintain and track inventory of office supplies and ensure timely procurement

• Ensure upkeep of office equipment, furniture, and premises

• Coordinate AMC (Annual Maintenance Contracts) and service schedules for equipment

• Handle vendor selection, negotiation, and management for administrative services

• Maintain records related to office assets, repairs, and service logs

• Ensure adherence to health, hygiene, and safety guidelines

• Manage courier, postal services, visitor management, and reception services

• Support event arrangements like meetings, training, celebrations, or audits

• Handle compliance requirements related to facility management (e.g., fire safety, insurance)

• Manage ID card issuance, parking allocation, and general coordination activities

Skills & Competencies

• Strong organizational and multitasking skills

• Good negotiation and vendor management skills

• Ability to manage teams and contractors

• Knowledge of administrative and facility operations

• Good communication and interpersonal skills

• Proficiency in MS Office, email, and reporting tools

• Problem-solving and decision-making ability under pressure

Qualifications & Experience

• Graduate in any discipline (preferred: BBA/B.Com/BA)

• Minimum 2–6 years of experience in administration or facility management