Office Administrator/Bookkeeper

Job Description:

Position: Office Administrator/Bookkeeper
Location:  Ottawa 
-Must be fluent in French and English

Key Responsibilities

• Financial Administration: * Manage invoicing and accounts receivable (AR), ensuring timely payments and accurate records.
• Set up and maintain job codes for various client projects.
• Assist with summarizing financial information and preparing reports and schedules, often in PDF format.
• Client and File Management:
• Assist with the client intake process, including preparing engagement letters and performing conflict checks.
• Set up and manage secure client portals for document uploads.
• Organize and maintain client correspondence and files, particularly within Caseware.
• Set up files and manage multiple project deliverables to meet deadlines.
• Administrative and General Support:
• Review documents for spelling and grammar to ensure high-quality, professional communication.
• Utilize strong Word and Excel skills for various tasks, including data management and document creation.
• Communicate effectively with clients and team members.

Qualifications

• Proficiency in Microsoft Word and Excel is essential.
• Experience with Caseware or similar accounting software is highly desirable.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Proficient in English with a good command of French is a must.
• Experience in an administrative or bookkeeping role is preferred.
• Location in or near Ottawa is ideal.

• If interested, please fill the details below and revert with your updated Resume to Manish@m3consultant.net
• Total Experience
• Client and File Management:
• Do you have exp on Manage invoicing and accounts receivable (AR), ensuring timely payments and accurate records.
• Are you fluent in French and English?