Executive Assistant to MD

Job Description:

Job Title: Sales Coordinator cum Executive Assistant to Managing Director

Key Responsibilities:

Sales Coordination:

• Coordinate with the sales team for leads, quotations, purchase orders, and client follow-ups.
• Prepare sales reports, dashboards, and presentations for management review.
• Maintain records of sales inquiries, orders, and pipeline updates in CRM/software.
• Liaise with customers regarding order status, delivery schedules, and after-sales support.
• Assist in achieving monthly/quarterly sales targets by providing backend support.

Personal Assistant (PA) to MD:

• Manage MD’s calendar, schedule meetings, and arrange travel & accommodations.
• Draft, review, and manage business correspondence, reports, and presentations.
• Coordinate between the MD and internal/external stakeholders.
• Maintain confidentiality of sensitive information and manage official documents.
• Assist MD in preparing for board meetings, conferences, and business reviews.

Administrative & Support:

• Organize and maintain office files, contracts, and agreements.
• Track pending tasks, deadlines, and ensure timely follow-ups.
• Support in vendor coordination, negotiations, and procurement (if required).
• Handle incoming calls, emails, and visitor management on behalf of MD.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Sales, or related field.
• 3–5 years of experience in sales coordination / executive assistant / PA role.
• Strong organizational and multitasking skills.
• Excellent communication (written & verbal) and interpersonal skills.
• Proficiency in MS Office (Excel, PowerPoint, Word) and CRM tools.
• Ability to work under pressure with attention to detail.
• Discretion, loyalty, and professionalism in handling confidential matters.