Maintenance Manager

Job Description:

Direct Reports:

1. Break down team
2. Preventive maintenance team
3. Fleet Technician

Service Department:

1. Sourcing & Procurement Department
2. General Accounts Department
3. Human Resource Department

Job Location: Kampala, Uganda

Experience: 7–10 years of industrial maintenance experience, with at least 3 years in a leadership role

Linguistic Skills: Fluent in English (Written & Spoken)

Age: Minimum 35 years old

Qualifications & Experience:

1. Bachelor’s degree in Mechanical, Electrical, or Industrial Engineering (or a related field).
2. Proficient in SAP or a similar CMMS/ERP system.
3. Strong technical knowledge of manufacturing machinery, utilities, and vehicle maintenance.
4. Demonstrated experience managing multicultural teams (including expatriate and local staff).
5. Exceptional organizational, problem-solving, and communication skills.

Key Skills:

1. Leadership and team development
2. Preventative and corrective maintenance planning
3. Data-driven decision-making
4. Safety and regulatory compliance
5. Budgeting and cost control
6. Vendor and contractor management
7. Continuous improvement mindset

Job Description

We are seeking an experienced and proactive Maintenance Manager to lead all aspects of machinery, vehicle, and

infrastructure maintenance at our high-capacity manufacturing facility, which operates over 150 machines and a fleet of

approximately 40 vehicles. This role requires a hands-on leader with a strong technical background, excellent organizational

skills, and the ability to manage multidisciplinary teams and complex maintenance systems.

Key Result Areas

1. General Maintenance
2. Supervise and lead the breakdown maintenance team, ensuring any breakdown is attended to immediately, ensuring response to machine failures and resolution within 24 hours.
3. Supervise and lead the preventative maintenance team to ensure adherence to a structured and timely

maintenance schedule for all major machines.

1. Lead the site Maintenance function in providing both a reactive and proactive, multi-skilled maintenance services on all production equipment, infrastructure and vehicle fleet.
2. To implement and manage continuous improvement and modern manufacturing principles by highlighting

deficiencies and recommending changes in training, working practices and processes.

1. Effectively delegate any maintenance issues to be resolved to the right skilled personnel in the team,
2. Assess and ensure compliance of the engineering data systems.
3. Manage the team to ensure machine availability, optimize equipment according to standard procedure, enhancing performance and product quality,
4. Ensure routine calibration of engineering measurement equipment.
5. Perform root cause analysis and resolve machine technical problems.
6. Ensure that all electrical equipment is in good working condition
7. Ensuring the achievement of all Key Performance Indicators.
8. Perform other responsibilities that may arise.
9. Vehicle Maintenance
10. Supervise the Vehicle Maintenance Officer (1 Ugandan) to ensure full maintenance and servicing of the company fleet (~40 vehicles).
11. Oversee outsourced vehicle repairs and servicing, ensuring cost control, quality, and compliance with standards.
12. Track maintenance schedules, repair logs, and vehicle performance data.
13. Sign garage forms
14. Sourcing & Procurement Support
15. Collaborate with the procurement team to identify reliable suppliers of spare parts and consumables.
16. Evaluate quotations and assist in supplier selection to ensure quality and cost-effectiveness, with an overall aim of reducing maintenance cost
17. Monitor supplier performance and maintain updated vendor list
18. Spare Parts & Inventory Control
19. Maintain oversight of spare parts inventory, ensuring accurate stock records, issue/receipt tracking, and regular stock audits.
20. Prevent stock-outs of critical spares while avoiding overstocking or redundancy.
21. Ensure that all spare part consumption is justified and traceable to specific machines.
22. Develop clear accountability for maintenance tools and with a strategy to manage expenditure
23. Maintenance Software & Reporting
24. Ensure all maintenance activities (breakdowns, preventive, corrective) are logged accurately in SAP.
25. Guarantee all spares and consumables are booked against specific machines in SAP for precise cost tracking.
26. Generate maintenance reports and analyze KPIs such as MTTR, MTBF, and maintenance cost per machine.
27. Project Management
28. Lead or support installation, relocation, or overhaul of machines and infrastructure.
29. Plan and execute improvement projects, including timelines, budgets, and resource allocation.
30. Coordinate with maintenance teams, and for layout modifications and process enhancements
31. Coordinate with third party service providers for any outsourced work.
32. Manage the process of disposal of obsolete machinery, plant and equipment from gaining agreement to write off to physically removing it and its safe and lawful disposal from the facility.
33. Energy & Utilities Management
34. Oversee the efficient use of utilities (electricity, water, compressed air, etc.) within the plant.
35. Implement energy conservation initiatives and monitor utility usage to reduce costs.
36. Maintain strong relationships with national utility providers and act as the point of contact for utility issues or projects.
37. Contractor & Vendor Management
38. Supervise third-party contractors on-site to ensure safe practices and high-quality work.
39. Evaluate and select service vendors for specialized technical services as needed.
40. Manage service contracts and enforce performance standards.
41. Continuous Improvement
42. Implement and promote Lean Maintenance practices (e.g., TPM, 5S, Kaizen).
43. Analyze trends and root causes of failures to improve reliability and reduce recurring issues.
44. Drive adoption of best practices and innovative maintenance techniques.
45. Documentation & Technical Support
46. Maintain up-to-date records of all machinery manuals, schematics, service logs, and standard operating procedures.
47. Provide technical guidance and support to solve complex maintenance issues.
48. Assist production and quality teams in troubleshooting machinery-related problems.

• Human Resource Management
• Recruit and onboard new maintenance personnel as needed.
• Identify skill gaps and lead training initiatives for the Breakdown and Preventive Maintenance teams.
• Foster a positive team environment focused on accountability, safety, and continuous development.