Administrative Assistant
Job Description:
We are seeking a highly skilled Administrative Assistant with exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams to provide high-level administrative and operational support. This role requires someone with professional maturity, the ability to handle sensitive and confidential information, and strong organizational and communication skills.
The Administrative Assistant will work closely with our US-based Executive Assistant to support executive-level leadership, manage complex calendars, prepare high-quality documents and presentations, and coordinate cross-functional projects across multiple time zones. This position will require signing a Non-Disclosure Agreement (NDA) to ensure confidentiality.
Key Responsibilities :
Administrative Assistant-Must Have MCN experience
1. Calendar & Time Management
Manage complex, multi-time-zone calendars for senior leadership.
Schedule and coordinate meetings across global regions, balancing priorities and
resolving conflicts.
2. Communication & Coordination
Draft, edit, and format professional emails, memos, and presentations for internal
and external stakeholders.
Coordinate with business units, vendors, and partners to ensure timely follow-up.
Screen and prioritize inbound requests, ensuring prompt and appropriate
responses.
Handle sensitive financial and business information with strict confidentiality.
3. Meeting & Event Support
Prepare briefing materials, summaries, and talking points for meetings.
Track and follow up on action items to ensure decisions are implemented.
Organize meeting agendas and distribute relevant documentation in advance.
4. Project & Workflow Management
Support strategic initiatives by tracking progress, deadlines, and deliverables.
Liaise with Legal, HR, and Accounting teams for cross-functional projects.
Utilize project management tools to monitor tasks and coordinate across regions.
5. Financial & Administrative Support
Prepare, review, and format high-quality presentation decks, financial reports,
and briefing documents.
Ensure materials are visually consistent, error-free, and aligned with corporate
branding.
Review data for accuracy and integrity before submission.
Customize presentations and reports to suit audience needs.
Required Skills & Qualifications
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
(super-user level).
Minimum of 5+ years in an executive or senior administrative support role.
Exceptional organizational skills with the ability to manage multiple priorities in a
fast-paced environment.
Strong written and verbal communication skills in English.
Experience handling highly confidential information with discretion.
Ability to work independently and collaboratively across time zones.
Professional demeanor and high emotional intelligence.
Strong attention to detail, accuracy, and follow-through.
Preferred Qualifications
Experience working with US-based executives or in a multinational organization.
Background in preparing executive-level financial or operational reports.
Additional Requirements
Must be willing to sign a Non-Disclosure Agreement (NDA).
Flexible to adjust working hours to accommodate US time zones when required.
Key Skills :
Company Profile
Our client is --- manufacturer based at vadodara
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- Interested candidates are requested to apply for this job.
- Recruiters will evaluate your candidature and will get in touch with you.