Job Description:

Reporting To:

Head – HR

Direct Reports:

None

Key Stakeholders:

• Internal teams and faculty members

• Research staff

• Administrative staff

• External HR & admin vendors

Role & Responsibilities

HR Operations

• Maintain and organize personnel records (both digital and physical).

• Update internal HR databases including staff information and leave records.

• Coordinate printing and issuance of ID cards and business cards.

• Liaise with HR vendors for insurance and recruitment requirements.

• Manage end-to-end recruitment: sourcing, screening, and scheduling interviews.

• Draft contracts for research team members.

• Conduct employee induction.

• Conduct exit interviews for research associates.

Administrative & Office Management

• Ensure office upkeep and routine maintenance.

• Schedule and coordinate meetings for senior leadership.

• Draft minutes of meetings.

• Oversee hospitality arrangements for guests and events.

• Support additional tasks assigned by the Head – HR.

Candidate Attributes

• MBA (preferably in HR) from a recognized institution.

• 3–5 years of experience in HR and administrative roles.

• Proficient in MS Office applications.

• Strong communication skills in English, Hindi, and Gujarati.

• Positive, proactive attitude with strong work ethics.

• High integrity, confidentiality, and ability to work collaboratively.

• Excellent time management, coordination, and adaptability.

• Comfortable interacting with stakeholders at all levels.

Other Details

Spending Authority:

• Authorized to make necessary expenditures in case of medical emergencies within the office.

Expected Outcomes:

• Robust HR processes and accurate record management.

• Well-maintained office environment.

• Smooth and timely coordination of internal meetings.

Success Measures:

• Efficient administrative functioning.

• Organized and digitized HR documentation.