We are hiring a Dispatch Executive in Ahmedabad.

Job Description:

We are hiring a Dispatch Executive in Ahmedabad.

Department: Logistics / Operations
Location: Ahmedabad, Gujarat
Reporting To: Chief Operating Officer

Job Type: Full-Time

Key Responsibilities
1. Coordinating Dispatch Operations
 Oversee daily dispatch activities involving warehouse staff, drivers, and vendors.
 Ensure all dispatches are executed on time as per project and customer requirements.
2. Scheduling and Planning
 Prepare and maintain dispatch schedules based on material availability and site
readiness.
 Work closely with procurement, warehouse, and project teams to align dispatch plans.
3. Route Optimization
 Strategically plan transport routes to reduce delivery time, fuel costs, and delays.
 Optimize routing for remote locations and multi-site deliveries.
4. Tracking and Monitoring
 Monitor dispatch movement in real-time via GPS or regular driver communication.
 Proactively manage delays or route changes and coordinate corrective actions.
5. Communication
 Serve as the primary point of contact between drivers, logistics vendors, project
engineers, and clients.
 Share timely updates with internal stakeholders on dispatch progress and exceptions.
6. Managing Dispatch Team
 Supervise loading/unloading operations and ensure adherence to safety protocols.

 Train and guide support staff involved in documentation and logistics handling.
7. Resolving Issues
 Manage incidents such as damaged shipments, incorrect deliveries, or vehicle
breakdowns.
 Coordinate with vendors, insurers, and internal teams for resolution and claims
processing.
8. Documentation and Records
 Maintain complete dispatch documentation including delivery challans, movement
slips, and PODs.
 Ensure both physical and digital records are accurate, up-to-date, and audit-compliant.
9. Performance Analysis
 Track dispatch KPIs such as on-time delivery, lead time, and transportation efficiency.
 Generate and share reports (daily/weekly/monthly) and propose improvements.
10. Team & Department Coordination
 Collaborate with warehouse, purchase, project execution, and customer service teams.
 Synchronize dispatch schedules with project timelines and site needs.
11. Compliance Assurance
 Ensure adherence to all regulatory, safety, and internal SOP standards.
 Confirm driver credentials and vehicle compliance with insurance and permits.
12. Budget & Cost Management
 Monitor fuel usage, transport charges, and other dispatch-related expenses.
 Recommend cost-saving measures while maintaining service quality.
13. Process Improvement
 Identify inefficiencies in dispatch operations and recommend solutions.
 Support implementation of dispatch software, digital tracking, and documentation
systems.

Qualifications & Skills
Education:
 Bachelor’s degree in Logistics, Supply Chain, Business Administration, or a related
field (preferred).
Experience:

 Minimum 2–3 years in dispatch, logistics, or supply chain roles.
 Experience in solar, construction, or manufacturing industries is preferred.
Technical & Soft Skills:
 Excellent coordination and planning abilities.
 Working knowledge of GPS tracking and logistics software.
 Proficiency in MS Office (Excel, Word) and digital documentation.
 Strong communication skills in Gujarati, Hindi, and English.
 Ability to handle high-pressure situations and multitask effectively.