HR & Admin Executive For Vivaan Group

Job Description:

Job Title

HR & Admin Executive For Vivaan Group

Location

Ahmedabad, Gujarat

Department

Human Resources & Administration

Employment Type

Full-time

Experience

2–5 years (Real Estate / Construction industry preferred)

Job Summary

We are looking for a proactive and organized HR & Admin Executive to manage end-to-end HR operations and office administration for our real estate firm in Ahmedabad. The role requires hands-on experience in recruitment, payroll coordination, statutory compliance, employee engagement, and day-to-day administrative support to ensure smooth business operations across projects and corporate office.

Key Responsibilities

Human Resources (HR)

• Manage end-to-end recruitment for sales, site, CRM, finance, and support roles
• Coordinate joining formalities, documentation, and employee induction
• Maintain employee records, attendance, leave, and HRMIS data
• Coordinate payroll inputs, incentives, commissions, and reimbursements
• Ensure compliance with labour laws (PF, ESIC, Shops & Establishment Act, etc.)
• Handle employee grievances, discipline, and exit formalities
• Support performance management, PIP tracking, and appraisal processes
• Assist in training & development and employee engagement activities

Administration

• Manage office administration, facilities, and vendor coordination
• Handle procurement of office supplies, stationery, and site requirements
• Coordinate with housekeeping, security, and maintenance staff
• Manage lease agreements, utilities, insurance, and AMC renewals
• Maintain records for statutory licenses and registrations
• Support management with MIS reports, documentation, and compliance records
• Ensure discipline and professional environment across offices and sites

Skills & Competencies

• Strong understanding of HR operations & admin functions
• Knowledge of real estate sales structures & incentive models
• Working knowledge of HRMS / Payroll software
• Good command over MS Excel, Word & email communication
• Excellent coordination, interpersonal, and organizational skills
• Ability to handle multiple projects and site-level HR issues
• Fluency in English, Hindi, and Gujarati preferred

Preferred Industry Exposure

• Real Estate / Construction / Infrastructure
• Sales-driven organizations with site-level operations

Reporting To

Director