Billing Executive
Job Description:
Job description
Role & responsibilities
Job Description Senior Billing Engineer
Billing & Measurement
1.
Study and understand Work Orders, Billing SOPs, RA Bills, variations, additional/temporary work BOQs, and labour bills for multiple site projects.
2.
Review and cross-check Excel-based measurement sheets as per approved drawings.
3.
Rectify measurement sheets wherever required.
4.
Prepare new Excel measurement sheets from signed measurements on drawings when not received from site supervisors.
5.
Prepare abstract sheets as per payment terms mentioned in the Work Order.
6.
Prepare challan summaries based on materials delivered at site and signed delivery challans.
7.
Prepare advance bills for materials delivered at site.
8.
Prepare RA Bills along with detailed summaries based on site progress reports.
9.
Prepare complete hard copy sets of RA Bills with supporting documents such as:
o
Delivery Challans (DC)
o
Test Certificates (TC)
o
Material Inspection Reports (MIR)
o
Checklists
o
Measurement sheets with approved drawings
Variations, Additional & Temporary Works
10.
Prepare quotations for temporary or additional works, including BOQ and rate analysis.
11.
Prepare variation sheets for excess or additional work and obtain certification from the site team for Work Order amendments.
Submission, Certification & Follow-ups
12.
Submit hard copies of RA Bills and obtain client certification at site.
13.
Attend client meetings at Head Office or site for billing-related discussions.
14.
Follow up with clients for submission, certification, and approval of bills.
Labour Billing
15.
Prepare or cross-check labour bills received from site supervisors before submission to the accounts department.
16.
Prepare labour rate analysis and obtain management approval wherever required.
Records, Reporting & Coordination
17.
Maintain detailed, accurate, and up-to-date billing records.
18.
Check WhatsApp messages and emails daily for billing-related updates.
19.
Prepare daily work reports and running bill status updates.
20.
Follow up with site supervisors for certified measurements and work progress required for new bill preparation.
Team Management & Review
21.
Prepare task lists for Junior Billing Executives and conduct daily follow-ups on assigned tasks.
22.
Review and cross-check bills, variation sheets, and labour bills prepared by junior staff and guide them to ensure accuracy and timely completion.
Final Billing & Project Closure
23.
Prepare final bills, including reconciliation of materials.
24.
Prepare complete final handover files for completed projects.
Key Skills :
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