Admin Executive - Real Estate

Role Summary

Responsible for managing day-to-day administrative operations, documentation, coordination, and basic accounts support for real estate projects.

KRA: Task / Activities

1. Office Administration

• Manage daily administrative activities and office operations
• Maintain property files, agreements, and legal documents
• Handle project and approval-related documentation
• Maintain records of vendors, clients, and suppliers

2. Documentation & Coordination

• Coordinate with site team, sales team, and management
• Maintain booking forms, client records, and payment details
• Assist in preparing reports and MIS statements
• Follow up on pending documents and approvals

3. Accounts & Basic Support

• Maintain invoices and purchase records
• Assist in payment follow-ups
• Maintain expense records and petty cash
• Coordinate with accounts department

4. Client Handling & Communication

• Handle basic client queries
• Draft professional emails
• Maintain CRM / Excel database 

KPI: Performance Metrics

• Accuracy in documentation and record maintenance
• Timely follow-up on approvals and pending tasks
• Coordination efficiency between departments
• MIS report accuracy and timely submission
• Client query response time

Skills & Attitude (A in BARE Fit)

Required Skills

Preferred skills

• Strong knowledge of MS Excel and MS Office
• Experience in real estate documentation handling
• Good communication and coordination skills
• Organized and detail-oriented
• Ability to manage multiple tasks

• Experience in agreement and booking documentation
• Basic knowledge of DTCP / approval process
• Familiarity with CRM software

Attitude Required for This Position

• Responsible and dependable
• Proactive and solution-oriented
• Good team coordination ability
• Professional communication approach
• Ability to handle work pressure