Executive – Front Office & Admin – New Delhi

Job Description:

Female candidate with a pleasant personality, good communication skills, soft-spoken & computer knowledge.

Job Responsibilities:

• Manage phone calls and correspondence (e-mails, letters, etc.).
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and maintain their logbook.
• Receive letters, packages, etc. and distribute them to the concerned person or department.
• Update calendars and schedule meetings.
• Ensure reception area is tidy and presentable, with all necessary stationery and material, e.g., pens, forms, newspapers, and brochures.
• Arrange travel and accommodations and prepare vouchers e.g. Air Tickets (Domestic & International), train tickets, hotel bookings, and arrangement of Cabs as and when required.
• Handling of Petty cash for day-to-day office expenses.
• Contributes to team effort by accomplishing related results as needed.
• Maintains the telecommunication system of the office telephone extension.
• Manage housekeeping staff and pantry operations of Corporate Head Quarters.
• Perform other clerical receptionist duties such as prepare payment advice, filing, photocopying and transcribing etc.
• Printing of business cards, envelops, and various kinds of forms.
• Handling of Horticulture, Pantry & Housekeeping material and maintaining inventory.
• Arrangement of lunch & Snacks for management.
• Monthly expenses reports.

Special Skills, Mental or Personality Requirements:

• Computer skills like MS Excel & PowerPoint.
• Must have knowledge of front desk handling and ticketing.