Store executive

Job Description:

Job Title: Store Executive

Experience- Minimum 2 years

Location:  UAE

Role Purpose:

Customer focus - Delivering products well within customer’s expectations on delivery, service, communications etc.,

Safety- Building a safer work environment through People centric actions

Quality- Relevant Product quality acceptable to the customer without any defects

Delivery- Delivering on committed timelines either to the customer or internal requirements. Anticipating future stock requirements based on proactive thinking & discussions with all stakeholders. Overall improvements in material storage & issue control process, implementation of new stocking methods, automation, etc

Cost- Inventory control & inventory reductions. Non-moving stock disposal. Cash purchase items sourced in a cost effective way. Scrap control.

People- Development of skill & competency of the Team to perform better

SKILLS

1. Coordination and Follow-up
2. Training
3. Data Capturing and Documentation (updation and on time delivery)
4. Grievance and escalation handling
5. Multi-tasking
6. Negotiation and Collaboration (with all stakeholders)

Roles and Responsibilities-

1) Planning:

1. Allocate stock as per Indent against the Work Order to ensure clarity on net stock amounts against each of the line items in the system
2. Segregate the non-moving inventory as per Standard Operating Procedures (SOPs) and escalate such issues to the concerned stakeholders to dispose of the same.
3. Calculate and Plan the manpower requirement to smoothly run the Warehouse
4. Manage and maintain records on the flow of material incoming and material issues from stores.
5. Discuss with the Production Planning and Control Team and define the delivery schedule of the raw material to maintain the minimum Inventory at Warehouse and meet the production requirements
6. Share the required delivery schedule with the Purchase Team and monitor the adherence of the delivery schedule to ensure the On-time material availability.

2) Execution:

1. a) Ensuring Indenting of the material against the Work Order requirements shared by PPC Team.
2. b) Ensuring Gate Entry to Goods Receipt (GR) Posting work is performed for all the incoming materials in the ERP system.
3. c) Performing the Material Issue entries in ERP as per the material issue request slip requirements received from the respective department.
4. d) Maintain the Minimum Stock Level (MSL) of Stock Items by performing regular indentation of stock items when the net stock at Stores reach to the Re-Order Level (ROL) or below the ROL.
5. e) ensure zero variances of Physical Vs ERP Stock at Warehouse.
6. f) Verify the Quality Inspection Report & the Mill Test Certificates (MTCs)
7. g) Check the Incoming material as per the set Quality Assurance Procedures
8. h) Adhere to the Standard Operating Procedures (SOPs) for Material Incoming(Gate Entry to Goods Receipt Posting), Material Storage & Stock Keeping, Material Issue & Issue Return, Scrap Management and Material Indenting (Production & Non-Production).
9. i) Prepare Sales Order (SO) for scrap and inter-unit movement of goods in the Middle East i.e. from Dubai to Oman.

3) Data Capturing & Documentation:

1. a) Update the Indent number and date in the tracker in the Google Sheets( to ensure Indent adherence.
2. b) Update the daily Incoming Vs issue sheet to check the daily available tonnage of stock at Stores and cross verify the same with ERP data.
3. c) Update the material issue turn-around-time (TAT) to ensure & reduce the overall Inventory in the Value Stream Mapping (VSM) time for all Work Orders as per defines Service Level Agreements.
4. d) Analyze the Overdue and Over Consumption Material details to ensure minimization of the Out of Stock Inventory.
5. e) Ensure accurate and timely updation of Inventory related data(Incoming/outgoing/material issuance to the production/ Non-Production Issues) & sharing the data monthly to Management Information System (MIS) Team.

4) Continuous Improvement(CI):

1. a) Execute some Kaizen/Improvement activities to increase the capacity of the warehouse.
2. b) Reduce the overall TAT of Material Gate Entry to Material Issue.

5) People/Self- Development/Training

1. a) Develop and Implement Procedures
2. b) Create awareness & train workmen on how to maintain stock ledger (matching with ERP)
3. c) Perform regular internal audits for Warehouse and other departments as per ISO requirement.
4. d) Assist other internal and external auditors in performing external audits
5. e) Manage manpower development to develop the skilled and multi-skilled manpower as per skill matrix.
6. f) Learn new things and contribute to process improvement
7. i) Keep a record of improvements made.
8. ii) Keep a record of new learnings (certificates, training etc.) initiated by self or