Accounts Executive

Job Description:

Job Role-
We are seeking a detail-oriented and dependable Accounts Executive to support day-to-day accounting and financial operations. The ideal candidate will possess sound accounting knowledge, hands-on experience with accounting software, and a strong commitment to accuracy and compliance. This role offers an excellent opportunity to grow within a structured finance function while contributing to a fast-growing organisation.

Key Responsibilities

Daily Accounting Operations
• Ensure accurate and timely entry of all financial transactions in Tally ERP/ accounting systems.
• Maintain day-to-day books of accounts, including cash book, bank book, and general ledger.
• Perform routine bank reconciliations and investigate discrepancies.
• Monitor and record petty cash transactions and ensure proper approvals.
• Assist in tracking expenses and supporting internal cost controls.
• Support month-end and year-end closing activities as per accounting schedules

Billing & Invoicing-
• Generate sales invoices, delivery challans, and credit/debit notes as required.
• Ensure correct application of pricing, discounts, and applicable taxes on invoices.
• Review and validate purchase invoices for accuracy and compliance before posting.
• Coordinate with sales and logistics teams to resolve billing discrepancies.
Maintain proper billing records for audit and reference purposes.
• Ensure timely submission of invoices to customers to support cash flow.

Vendor & Customer Management-
• Maintain accurate vendor and customer master data in the accounting system.
• Reconcile vendor and customer accounts periodically to ensure ledger accuracy.
• Track outstanding payables and receivables and share ageing reports with management.
• Follow up with customers for timely collections and coordinate payment confirmations.
• Support vendor payment processing as per approved credit terms.
• Resolve account-related queries from vendors and customers professionally.

Documentation & Reporting
• Maintain systematic physical and digital records of invoices, vouchers, and financial
documents.
• Assist in the preparation of periodic MIS reports for management review.
• Support statutory and internal audits by providing required documentation and data.
• Assist in basic compliance activities related to GST, TDS, and other statutory requirements.
• Ensure adherence to company accounting policies and internal control procedures.
• Prepare supporting schedules for financial statements as required by seniors.

Qualifications Preferred:
• Good knowledge of Tally ERP / Accounting Software
• Understanding of basic accounting principles
• Strong numerical and analytical skills
• Proficiency in MS Excel & MS Office
• Attention to detail and accuracy
• Strong follow-up and communication skills.