Executive Assistant - Bardoli Surat

Job Description:

We have urgent opening of Executive Assistant.

Location - Bardoli Surat

Experience - Minimum 2 Yr

Job Description - 

Job Summary:

We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations for the executive office.

Key Responsibilities:

1. Calendar & Schedule Management

• Manage and maintain executive calendars
• Schedule meetings, appointments, and travel arrangements
• Prioritize and coordinate internal and external meetings

2. Communication Management

• Handle emails, calls, and correspondence on behalf of executives
• Draft, review, and send professional communications
• Act as a liaison between executives and internal/external stakeholders

3. Meeting Coordination

• Prepare meeting agendas, presentations, and reports
• Take minutes and follow up on action items
• Coordinate logistics for meetings and events

4. Travel & Expense Management

• Arrange domestic and international travel
• Manage expense reports and reimbursements

5. Administrative Support

• Maintain records, documents, and filing systems
• Handle confidential information with integrity
• Support in project coordination and reporting

6. Office Coordination

• Assist in office management activities
• Coordinate with different departments for smooth operations

Required Skills:

• Excellent communication and interpersonal skills
• Strong organizational and multitasking ability
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of discretion and confidentiality
• Time management and problem-solving skills

Preferred Qualifications:

• Bachelor’s degree in any field
• Experience working with senior management or CXO-level executives