Documentation Executive (Civil Industry)

Job Description:

Role Summary

The Documentation Executive will be responsible for managing and coordinating all approval-related documentation activities for real estate projects. The role requires strong organizational skills, accuracy in document preparation, and efficient tracking of approval submissions and records.

KRA: Task / Activities

• Prepare application forms, covering letters, challans, and submission documents for approvals.
• Maintain inward and outward registers, approval trackers, and document movement Records on a daily basis.
• Coordinate preparation of drawing submission sets and ensure all annexures are attached correctly.
• Organize and maintain department-wise files, checklists, and document control systems.
• Ensure proper file numbering, documentation accuracy, and timely submission support.
• Coordinate with consultants, architects, and approval teams for required documents and updates.

KPI: Performance Metrics

• Accuracy and completeness of submission files.
• Timely maintenance of approval trackers and records.
• Zero missing annexures or documentation errors in submissions.
• Proper organization and retrieval of approval files and records.
• Timely coordination and support for approval processes.

Desired Profile / Criteria / Skills :

Required Skills

• Strong knowledge of approval documentation processes and file handling.
• Good computer knowledge with proficiency in MS Office and document management.
• Strong organizational and record maintenance skills.

Preferred skills

• Experience in real estate approvals or back-office coordination.
• Familiarity with approval submission formats and checklists.
• Basic understanding of DTCP / CMDA / LPA documentation procedures.