Personal Assistant (PA) to Principal Architect

Job Description:

JOB DESCRIPTION

Position: Personal Assistant (PA) to Principal Architect
Company: S Cube Consultants
Location: Prozone Trade Center, Chhatrapati Sambhajinagar
Experience: Minimum 5 Years
Gender Preference: Male
Employment Type: Full-Time

About the Company

S Cube Consultants is a leading Architectural, Planning, Interior Design, and Project Management Consultancy firm based in Chhatrapati Sambhajinagar. The company is involved in delivering innovative architectural and construction solutions across a diverse range of projects. We are seeking a dynamic, technology-driven, and highly organized Personal Assistant to support the Principal Architect in managing business operations, project coordination, documentation, and executive-level responsibilities.

Position Overview

The Personal Assistant will serve as a key support function to the Principal Architect by managing schedules, coordinating projects, facilitating communication, handling documentation, and leveraging modern AI tools to improve productivity and efficiency. The ideal candidate should possess strong administrative, communication, and project coordination skills with a proactive and professional approach.

Key Responsibilities

Administrative & Executive Support

• Manage the Principal Architect's calendar, appointments, meetings, and travel schedules.
• Draft professional emails, letters, reports, proposals, presentations, and official correspondence.
• Maintain confidential records, project files, and business documentation.
• Organize and manage digital and physical filing systems.
• Coordinate with clients, consultants, contractors, vendors, and government authorities.
• Ensure timely follow-up on action items and commitments.

AI & Technology Support

• Utilize AI tools such as ChatGPT, Claude, Gemini, Copilot, Perplexity, and other productivity platforms to enhance workflow efficiency.
• Prepare meeting summaries, project reports, presentations, research documents, and business communications using AI-assisted tools.
• Develop and maintain digital workflows, project trackers, and document management systems.
• Generate professional content, project updates, and internal communications using technology-enabled solutions.
• Identify opportunities to improve productivity through automation and AI integration.

Construction & Project Coordination

• Coordinate and follow up on ongoing architectural, interior, and civil construction projects.
• Liaise with site engineers, contractors, suppliers, consultants, and project stakeholders.
• Track project milestones, approvals, timelines, and documentation requirements.
• Maintain BOQs, work orders, material records, project status reports, and project correspondence.
• Assist in tender preparation, contract documentation, and project administration.
• Support project execution through effective coordination and communication.

Communication & Stakeholder Management

• Attend meetings and prepare detailed Minutes of Meeting (MoM).
• Follow up with clients, consultants, vendors, and contractors regarding pending tasks and deliverables.
• Handle telephone calls, emails, and official communications professionally.
• Act as a liaison between management, project teams, and external stakeholders.
• Ensure smooth communication flow and timely information sharing.

Required Qualifications

• Graduate in Civil Engineering, Architecture, Commerce, Management, or a related discipline.
• Additional certifications in Project Management, Administration, or Business Communication will be an advantage.

Experience

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, Administrative Officer, or a similar role.
• Experience in the Architecture, Construction, Engineering, or Real Estate industry will be preferred.

Required Skills

• Strong knowledge of civil construction processes and project coordination.
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong working knowledge of AI tools and digital productivity platforms.
• Excellent drafting, documentation, and organizational skills.
• Strong follow-up, multitasking, and time-management abilities.
• Ability to work independently and manage multiple priorities efficiently.
• High level of professionalism and confidentiality.

Preferred Candidate Profile

• Male candidate preferred.
• Age between 28–40 years preferred.
• Smart, presentable, and professional personality.
• Strong coordination and relationship-management skills.
• Ability to handle confidential and sensitive information.
• Own two-wheeler preferred for site visits and project coordination activities.

What We Offer

• Opportunity to work directly with senior architects and project leaders.
• Exposure to premium architectural, interior, and construction projects.
• Professional growth in AI-enabled project management and administration.
• Dynamic, innovative, and learning-oriented work environment.
• Long-term career development opportunities within a growing organization.