EA to chairman

Job Description:

Assist the chairman of the company in his day to day routine in areas such as administrative assistance, presentation, email, daily routine, written communication. Diary maintenance, inter-departmental coordination eg. Arranging meetings (internal and external), making calls, maintaining minutes of meetings, follow up on action points,  ,

taking backup of laptop, handling social media, preparing powerpoint presentation for internal and external meetings, office general work e.g. Gujarat typing, making CD, courier. Will have to take care of a part of recruitment process. And any other task assigned by the Chairman from time to time. Be the face of the office of the Chairman and handle it with utmost honeshty,confidentiality and sincerity.

Responsibilities and Duties

Key Result Areas

Internal:-

• Maintain appointment diary
• Preparing presentation for internal and external meeting
• Coordination with HODs and employees for various action points
• Minute every meeting with relevant action points and follow up for actions
• Advise the boss on important organizational and strategic decisions and when required

Any other task assigned by the chairman from time to time.

External:-

• Travel coordination, payment coordination and follow ups on assignments
• Understand on client feedback and communicate the same to the internal authorities for necessary action

Manage appointments, follow up actions and communicate agendas for meetings to concerned person

Required Experience, Skills and Qualifications

Required Skill: - Excellent personality and communication skill. Good command over language, good knowledge of MS-office, skilled in written communication, very good with coordination (self-correspondence on email), and inter personal relationship. Time management.

Basic skills: - English written and verbal, google drive, google calendar, emails, MS office word, excel, power point, paint, etc. all social media e.g. FB, twitter, Instagram.