Job Description:

Executive Assistant to the Managing Director (EA to MD)

📍 Location: Gurgaon, Haryana

💰 Salary: ₹25,000 – ₹60,000 per Month

💼 Experience: 3–5 Years

🏢 Industry: Corporate | Manufacturing | Healthcare | Consumer Products | Administration

🕒 Employment Type: Full-Time

Job ID: OGHR-EAMD-0726

Executive Assistant to Managing Director Jobs in Gurgaon

Orbit Global HR Consultants LLP, one of India's leading Executive Assistant, Administration, and Leadership Hiring Agencies, is hiring an Executive Assistant to the Managing Director (EA to MD) for a reputed and fast-growing organization based in Gurgaon.

This role is ideal for professionals who excel in executive support, administration, MIS reporting, stakeholder coordination, documentation, calendar management, business communication, and strategic planning.

As the Executive Assistant to the Managing Director, you will work closely with senior leadership, ensuring smooth day-to-day operations, effective coordination across departments, and seamless execution of strategic initiatives. The JD emphasizes acting as the MD's liaison, managing schedules, coordinating cross-functional activities, handling confidential documents, reviewing MIS, and supporting strategic initiatives.

About the Role

The Executive Assistant will serve as a trusted partner to the Managing Director, acting as a bridge between leadership and business functions. The position requires exceptional organizational skills, confidentiality, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive & Calendar Management

• Manage the Managing Director's calendar, meetings, appointments, and travel plans.
• Prioritize schedules and ensure effective time management.
• Coordinate internal and external meetings.
• Prepare meeting agendas and maintain action trackers.

Business Coordination

• Act as the primary point of contact between the MD and internal/external stakeholders.
• Coordinate with Sales, HR, Finance, Operations, and other departments.
• Monitor project progress and follow up on action items.
• Ensure timely execution of business priorities.

MIS & Business Reporting

• Prepare executive reports, presentations, and dashboards.
• Review MIS reports and business performance metrics.
• Support strategic planning through data analysis.
• Maintain business documentation and reports.

Documentation & Administration

• Maintain confidential business documents and records.
• Draft professional correspondence, presentations, and reports.
• Organize digital files using Google Drive and Microsoft Office.
• Ensure document accuracy and compliance.

Project & Task Management

• Track strategic initiatives and project timelines.
• Follow up with departments on deliverables.
• Identify operational bottlenecks and escalate issues where required.
• Support business process improvements.

Executive Support

• Handle confidential assignments with professionalism.
• Coordinate business travel, meetings, and events.
• Assist with administrative and operational tasks.
• Provide day-to-day executive support to the Managing Director.

Profile Criteria

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or Administration Executive.
• Experience supporting senior leadership, Directors, CXOs, or Managing Directors.
• Strong knowledge of MS Excel, Word, PowerPoint, Google Sheets, Google Docs, and Google Drive.
• Excellent business communication and organizational skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Bachelor's degree in Commerce, Business Administration, Management, Finance, HR, or a related field (MBA preferred).

Required Skills

Executive Support

• Executive Assistance
• Calendar Management
• Travel Coordination
• Meeting Coordination
• Business Communication
• Stakeholder Management
• Confidential Documentation

Administration

• Office Administration
• Document Management
• File Organization
• Correspondence Management
• Presentation Preparation
• Business Coordination

MIS & Reporting

• MIS Reporting
• Dashboard Preparation
• Data Analysis
• MS Excel
• Google Sheets
• Pivot Tables
• Business Reports

Productivity Tools

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace
• Google Drive
• Google Docs
• Outlook

Soft Skills

• Communication Skills
• Time Management
• Multitasking
• Problem Solving
• Attention to Detail
• Decision Making
• Professionalism
• Confidentiality
• Relationship Management

Preferred Qualifications

• B.Com, M.Com, BBA, MBA, B.Tech, or equivalent qualification.
• Experience working with Directors, Founders, or CXOs.
• Strong analytical and reporting capabilities.
• Background in administration, finance, HR, or corporate operations is an added advantage.

Preferred Industry Experience

Candidates from the following industries will be preferred:

• Manufacturing
• Healthcare
• Consumer Products
• FMCG
• Retail
• Technology
• Real Estate
• Corporate Services
• Consulting

Key Performance Indicators (KPIs)

• Executive Calendar Management
• Meeting & Travel Coordination
• Timely MIS Reporting
• Project Completion Tracking
• Documentation Accuracy
• Stakeholder Coordination
• Task Completion Timeliness
• Executive Satisfaction
• Process Efficiency
• Confidentiality Compliance

Why Join?

• Work directly with senior leadership and business decision-makers.
• High-visibility role with excellent career progression.
• Exposure to strategic planning and business operations.
• Collaborative and professional work environment.
• Opportunity to build leadership support and corporate administration expertise.

Apply for Executive Assistant to Managing Director Jobs in Gurgaon

If you are an organized, proactive, and highly professional Executive Assistant looking to work closely with business leaders, we would love to hear from you.

Position: Executive Assistant to the Managing Director (EA to MD)
Location: Gurgaon
Salary: ₹25,000–₹60,000 per Month

Apply through Orbit Global HR Consultants LLP – India's Trusted Executive Assistant, Administration, and Leadership Hiring Agency.

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