Admin Executive

Job Description:

Key Responsibilities

• Manage overall office administration including housekeeping, security, and maintenance
• Handle vendor management — negotiate contracts, coordinate AMC renewals, and manage vendor payments
• Oversee front desk operations, reception management, and visitor handling
• Manage travel desk operations including ticket booking, hotel arrangements, and travel reimbursements
• Handle courier and postal dispatch/receipt management
• Maintain stationery, pantry, and office supplies inventory
• Manage petty cash and maintain accurate expense records
• Coordinate facility management including repairs, AMC, and vendor SLAs
• Ensure timely documentation, filing, and record maintenance
• Support in organizing internal events, meetings, and employee engagement activities
• Monitor employee attendance and assist HR with administrative coordination
• Prepare MIS reports related to office expenses, vendor performance, and admin activities
• Ensure compliance with company policies and statutory requirements related to office administration
• Coordinate with IT, HR, and Facilities teams for smooth operational support

Required Skills

• Strong organizational and multitasking abilities
• Excellent communication skills (verbal & written)
• Proficiency in MS Excel, MS Word, and MS Office
• Good vendor negotiation and coordination skills
• Ability to handle confidential information with discretion
• Strong problem-solving and decision-making skills