Job Description:

Job Description – Executive Assistant (E.A.)

Position: Executive Assistant (E.A.)

Company: Paper Pack
Location: Chhatrapati Sambhajinagar (Aurangabad)
Salary: Negotiable
Experience: 3–5 Years
Qualification: Graduate (Secretarial Course preferred)

About the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant (E.A.) to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate should possess exceptional follow-up skills, excellent communication abilities, and the capability to manage multiple priorities efficiently.

This role requires someone who is proactive, detail-oriented, resourceful, and capable of handling confidential information with professionalism. The candidate should be willing to take ownership of assigned tasks and ensure timely execution.

Key Responsibilities

• Provide day-to-day executive and administrative support to the Managing Director.
• Manage the MD's calendar, appointments, meetings, and travel schedules.
• Prepare reports, presentations, MIS, correspondence, and meeting minutes.
• Coordinate with internal departments and external stakeholders.
• Maintain confidential documents and records.
• Track assignments and ensure timely follow-up on all pending tasks.
• Organize meetings, prepare agendas, and follow up on action items.
• Handle office coordination and administrative activities as required.
• Assist in planning, scheduling, and prioritizing business activities.
• Perform additional assignments and special projects as directed by the Managing Director.

Required Skills

• Excellent follow-up skills (Mandatory) – Ability to ensure timely completion of tasks and coordinate effectively with different stakeholders.
• Strong working knowledge of MS Office, especially Microsoft Excel and Microsoft Word.
• Excellent verbal and written communication skills in English.
• Knowledge of Shorthand will be an added advantage.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and professionalism.
• Good coordination, multitasking, and problem-solving abilities.

Experience

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, Office Coordinator, or Administrative Executive supporting senior management.
• Experience in handling executive-level coordination and administrative responsibilities is preferred.

Educational Qualification

• Graduate in any discipline.
• Secretarial qualification or certification will be preferred.

Preferred Candidate Profile

• Stable employment history with good job continuity.
• Resides within approximately 45 minutes of the office location.
• Willing to handle a wide range of responsibilities and support the Managing Director as required.
• Highly disciplined, dependable, and committed to maintaining confidentiality.
• Positive attitude with a proactive and service-oriented approach.

Salary

Negotiable, based on qualifications, experience, and current CTC.

Interested candidates with relevant Executive Assistant or Administrative experience are encouraged to apply.