Job Description:

Executive Assistant to CEO Jobs in Gurgaon | CXO Executive Assistant Hiring | Orbit Global HR Consultants

Executive Assistant to CEO – Gurgaon (On-site)

Location: Gurgaon, Haryana
Employment Type: Full-Time (On-site)
Experience: 3–6 Years
Industry: Technology | Defence | Consumer | Industrial
Reporting To: CEO / Member of the Board

Executive Assistant Jobs in Gurgaon

Orbit Global HR Consultants is hiring an experienced Executive Assistant to the CEO for a fast-growing, innovation-driven organization. This is a high-impact opportunity for professionals who have previously supported CXOs, Founders, Managing Directors, or Board Members and are looking to work directly with senior leadership.

The role requires exceptional organizational skills, executive presence, stakeholder management, and the ability to manage confidential information while ensuring seamless execution of strategic and operational priorities.

If you are passionate about executive support, business operations, calendar management, travel coordination, and leadership communication, this opportunity is for you.

About the Role

As the Executive Assistant to the CEO, you will become the central coordination point for the Strategy & Planning Office, supporting a Member of the Board across multiple businesses. You will manage executive calendars, business communications, stakeholder coordination, meetings, travel planning, project tracking, documentation, and selected personal assignments.

This role is ideal for professionals who enjoy working in a fast-paced environment, possess excellent attention to detail, and can independently manage multiple priorities with complete discretion.

Key Responsibilities

Executive Calendar & Leadership Coordination

• Manage and prioritize the CEO's calendar across multiple businesses
• Schedule meetings with senior leadership, government departments, investors, enterprise customers, and strategic partners
• Prepare meeting agendas, briefing notes, presentations, and supporting documents
• Track action items and ensure timely follow-up
• Coordinate leadership reviews, board meetings, conferences, and executive engagements

Communication & Stakeholder Management

• Draft professional emails, business correspondence, letters, and executive communication
• Coordinate with government officials, defence organizations, consultants, agencies, clients, and internal teams
• Maintain CRM records and executive relationship databases
• Prepare presentations, reports, proposals, and meeting minutes
• Ensure professional communication across all stakeholder interactions

Social Media & Executive Branding

• Coordinate LinkedIn content planning and publishing
• Assist in executive branding and professional social media management
• Support content creation, scheduling, and engagement activities
• Coordinate with marketing agencies and creative teams when required

Travel & Event Management

• Plan domestic and international travel
• Arrange flights, visas, hotels, itineraries, transportation, and travel logistics
• Coordinate participation in client meetings, defence exhibitions, conferences, and board events
• Manage travel budgets, reimbursements, and vendor coordination
• Accompany the CEO on business travel whenever required

Business Operations & Project Coordination

• Track strategic initiatives across multiple companies
• Maintain dashboards, trackers, MIS reports, and executive updates
• Coordinate contracts, documentation, approvals, tenders, and workflow management
• Follow up with clients, consultants, government departments, and partners to ensure timely execution
• Support business development initiatives and relationship management

Executive Office & Personal Assistance

• Manage confidential documents and executive records
• Organize digital files and business documentation
• Coordinate selective personal appointments and correspondence
• Handle confidential assignments with complete professionalism and discretion
• Maintain seamless coordination between business and personal commitments

Required Skills

• Executive Assistant / Personal Secretary experience supporting CXOs, Founders, or Board Members
• Excellent verbal and written communication skills
• Strong email drafting and business correspondence
• Calendar and meeting management
• Stakeholder and relationship management
• Presentation preparation using PowerPoint
• Advanced Microsoft Excel and Google Workspace skills
• Social media coordination and LinkedIn management
• Project coordination and follow-up management
• High attention to detail and organizational ability
• Professional business etiquette and executive presence
• Ability to maintain complete confidentiality

Eligibility Criteria

• Bachelor's degree in any discipline
• 3–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, Personal Secretary, or Executive Office professional
• Experience supporting CEOs, Founders, Managing Directors, or Board Members
• Comfortable interacting with senior government officials, defence organizations, investors, enterprise clients, and CXOs
• Willingness to travel across India and internationally as required

Preferred Experience

Candidates from the following sectors will be preferred:

• Technology
• Defence
• Manufacturing
• Industrial
• Consulting
• Infrastructure
• Consumer Products
• Engineering
• Startups
• Corporate Offices

Why Join?

• Work directly with a Member of the Board
• High-visibility strategic leadership role
• Exposure to government and defence ecosystem
• Opportunity to work across multiple business verticals
• Fast-paced learning environment
• Excellent career growth and leadership exposure
• Dynamic and collaborative workplace

Apply Now

If you have experience supporting senior leadership and possess outstanding executive coordination, communication, and stakeholder management skills, we'd love to hear from you.

Apply through Orbit Global HR Consultants today and take the next step in your executive support career.