Job Description:

Role Purpose_x000D_ _x000D_ The Admin Manager will be responsible for managing the overall administration, facility management, office operations, and maintenance activities of the company. The role requires ensuring smooth day-to-day functioning of the office by managing vendors, housekeeping, security, compliance, building maintenance, office assets, utilities, transport, and statutory requirements while maintaining a safe, efficient, and productive workplace._x000D_ _x000D_ Key Responsibilities_x000D_ Administration & Office Operations_x000D_ Manage day-to-day administration activities across the organization._x000D_ Ensure smooth office operations and employee support services._x000D_ Develop and implement administrative policies and SOPs._x000D_ Coordinate with all departments for administrative requirements._x000D_ _x000D_ Facility Management_x000D_ Oversee complete facility management operations._x000D_ Ensure office infrastructure is properly maintained._x000D_ Manage office space planning and workplace improvements._x000D_ Coordinate preventive and corrective maintenance activities._x000D_ _x000D_ Building Maintenance_x000D_ Supervise civil, electrical, plumbing, carpentry, painting, and building maintenance._x000D_ Ensure timely repair and maintenance of office premises._x000D_ Monitor Annual Maintenance Contracts (AMC)._x000D_ _x000D_ Vendor Management_x000D_ _x000D_ Identify, evaluate, negotiate, and manage vendors._x000D_ Handle housekeeping, security, maintenance, electrical, HVAC, transport, telecom, and utility vendors._x000D_ Monitor vendor performance and service quality._x000D_ Process vendor agreements and renewals._x000D_ _x000D_ AMC Management_x000D_ Manage Annual Maintenance Contracts for:_x000D_ Air Conditioners (HVAC)_x000D_ DG Sets_x000D_ UPS_x000D_ Lift_x000D_ Fire Fighting Systems_x000D_ CCTV_x000D_ Biometric Systems_x000D_ Water Purifiers_x000D_ Electrical Equipment_x000D_ Housekeeping Management_x000D_ Manage housekeeping staff and agencies._x000D_ Ensure cleanliness and hygiene standards._x000D_ Conduct regular inspections of office and common areas._x000D_ Monitor housekeeping consumables and inventory._x000D_ _x000D_ Pantry Management_x000D_ Supervise pantry staff and pantry operations._x000D_ Ensure availability of refreshments and drinking water._x000D_ Maintain pantry inventory and hygiene standards._x000D_ _x000D_ Security Management_x000D_ Supervise security guards and security agencies._x000D_ Monitor visitor management systems._x000D_ Ensure proper gate pass procedures._x000D_ Monitor CCTV and access control systems._x000D_ Conduct regular security audits._x000D_ _x000D_ Fire Safety_x000D_ Ensure fire safety compliance._x000D_ Coordinate fire extinguisher inspections._x000D_ Organize mock drills and emergency preparedness._x000D_ Maintain Fire NOC records._x000D_ Compliance Management_x000D_ Maintain statutory compliance records._x000D_ Coordinate licence renewals and inspections._x000D_ Ensure compliance with company policies and government regulations._x000D_ Support internal and external audits._x000D_ _x000D_ Asset Management_x000D_ Maintain records of office assets._x000D_ Track asset allocation and movement._x000D_ Coordinate repair and disposal of company assets._x000D_ _x000D_ Inventory Management_x000D_ Maintain office stationery, pantry, and consumable inventory._x000D_ Monitor stock levels and procurement requirements._x000D_ Utility Management_x000D_ Manage electricity, water, internet, telephone, diesel, and utility services._x000D_ Monitor utility consumption and optimize operational costs._x000D_ _x000D_ Budget Management_x000D_ Prepare and monitor the administration budget._x000D_ Control operational expenses._x000D_ Ensure cost-effective procurement and vendor services._x000D_ _x000D_ MIS Reporting_x000D_ Prepare daily, weekly, and monthly administrative MIS reports._x000D_ Maintain vendor performance reports._x000D_ Track facility maintenance reports and expenses._x000D_ _x000D_ Transport Management_x000D_ Coordinate employee transportation and company vehicles._x000D_ Monitor vehicle maintenance and fuel records._x000D_ Ensure driver documentation and compliance._x000D_ _x000D_ Electrical Maintenance_x000D_ Coordinate maintenance of electrical systems._x000D_ Ensure uninterrupted power supply._x000D_ Manage electrical contractors and inspections._x000D_ _x000D_ HVAC Management_x000D_ Monitor HVAC systems._x000D_ Ensure timely servicing and preventive maintenance._x000D_ DG Set Management_x000D_ Monitor generator operations._x000D_ Coordinate servicing and fuel management._x000D_ Maintain DG maintenance records._x000D_ UPS Management_x000D_ Ensure uninterrupted power backup._x000D_ Coordinate UPS servicing and battery maintenance._x000D_ Lift Management_x000D_ Coordinate lift maintenance._x000D_ Ensure safety inspections and statutory compliance._x000D_ Pest Control_x000D_ Schedule regular pest control activities._x000D_ Maintain hygiene and sanitation standards._x000D_ _x000D_ Visitor Management_x000D_ Ensure proper visitor registration._x000D_ Monitor reception and visitor access procedures._x000D_ CCTV & Access Control_x000D_ Monitor CCTV systems._x000D_ Ensure proper functioning of access control systems._x000D_ Coordinate repairs and upgrades._x000D_ _x000D_ Insurance Management_x000D_ Coordinate office asset and property insurance renewals._x000D_ Maintain insurance documentation._x000D_ Lease Management_x000D_ Manage office lease agreements._x000D_ Coordinate lease renewals and documentation._x000D_ _x000D_ Contract Management_x000D_ Maintain vendor contracts and service agreements._x000D_ Ensure timely renewals and compliance._x000D_ Maintenance Management_x000D_ Ensure preventive and breakdown maintenance._x000D_ Monitor maintenance schedules and contractor performance.