Job Description:

HR Executive / HR Generalist

Location: Kolkata
Employment Type: Full-Time
Experience: 2–5 Years

Job Overview

We are looking for a proactive and hands-on HR Executive / HR Generalist to independently manage day-to-day HR operations and recruitment activities.

The role will involve end-to-end recruitment, employee onboarding, HR documentation, attendance and leave management, payroll coordination, performance tracking, employee relations and HR MIS. The ideal candidate should be comfortable working in a growing organization and building structured HR processes.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage end-to-end recruitment for sales, service, spare parts, tender, telecalling/CRM, accounts, administration and support positions.
• Publish job vacancies on job portals, LinkedIn and other relevant recruitment channels.
• Source, screen and shortlist candidates based on job requirements.
• Conduct initial candidate interviews and coordinate subsequent rounds with departmental heads and management.
• Maintain recruitment trackers covering candidate source, interview status, offer status and expected joining date.
• Follow up with selected candidates until joining and maintain a future candidate database.

HR Operations & Employee Management

• Manage employee joining formalities, documentation, offer letters, appointment letters and induction.
• Maintain accurate employee master data, personal files and reporting structures.
• Monitor employee attendance and leave records.
• Prepare monthly attendance inputs and coordinate with Accounts for payroll processing.
• Coordinate salary, incentive, reimbursement and deduction-related inputs.
• Coordinate PF, ESI and other statutory HR documentation with the concerned consultant/team.
• Track probation periods, confirmation dates, appraisal schedules and employee performance records.
• Coordinate performance reviews with departmental heads and follow up on agreed actions.

Employee Relations

• Handle routine employee queries and HR-related concerns professionally and confidentially.
• Assist in grievance handling, disciplinary matters and workplace communication.
• Support employee engagement and internal HR initiatives.
• Maintain professional communication with both field and office employees.

HR Policies & Process Development

• Assist management in developing and implementing HR policies, SOPs, forms and processes.
• Create and maintain HR checklists, trackers and basic HR dashboards.
• Identify gaps in existing HR processes and suggest practical improvements.

Exit Management & HR MIS

• Manage employee resignation and exit formalities.
• Coordinate full-and-final settlement and relieving documentation with the concerned teams.
• Conduct exit interviews and maintain exit records.
• Prepare regular HR MIS covering:
  • Headcount
  • Open vacancies
  • Recruitment status
  • Recruitment closures
  • Attendance
  • Attrition
  • Probation and confirmation
  • Performance review status

Candidate Profile

• Graduate; MBA / PGDM in HR will be preferred.
• 2–5 years of experience in HR Generalist / HR Operations / Recruitment.
• Good understanding of end-to-end recruitment and general HR processes.
• Good communication and interpersonal skills.
• Working knowledge of MS Excel, MS Office and HR documentation.
• Basic knowledge of payroll inputs, PF and ESI.
• Strong coordination and follow-up skills.
• Ability to maintain confidentiality while handling employee information.
• Organized, proactive and comfortable working independently.
• Ability to coordinate effectively with field employees, office staff, departmental heads and management.