Administration manager

Job Description:

Job Title: Administration & Facility Management

Location: [Location]
Experience: 3–7 Years
Employment Type: Full-Time, Permanent
Department: Administration / Facility Management

Job Overview

We are looking for an experienced Administration & Facility Management professional to manage day-to-day administrative activities and ensure smooth, efficient, and safe facility operations.

Key Responsibilities

• Manage day-to-day office administration and facility operations.
• Handle housekeeping, security, pantry, transport, and other facility services.
• Coordinate with vendors, contractors, and service providers.
• Manage office infrastructure, seating arrangements, and workplace facilities.
• Monitor building maintenance, electrical, plumbing, HVAC, and general repair requirements.
• Ensure preventive maintenance and timely resolution of breakdowns.
• Manage AMC, vendor contracts, quotations, purchase orders, and bills.
• Maintain records related to facilities, assets, vendors, and maintenance.
• Monitor facility expenses and support cost-control initiatives.
• Ensure compliance with safety, fire safety, and statutory requirements.
• Address employee concerns related to office facilities and administration.
• Maintain adequate stock of office and facility-related materials.
• Conduct regular facility inspections and prepare maintenance reports.
• Coordinate emergency preparedness, fire drills, and safety activities.

Required Skills

• Strong knowledge of Administration & Facility Management.
• Vendor and contractor management.
• Good communication and coordination skills.
• Problem-solving and negotiation abilities.
• Knowledge of housekeeping, security, maintenance, and office operations.
• Good knowledge of MS Office and Excel.
• Ability to manage multiple activities and teams effectively.

Qualification

• Graduate in any discipline.
• Diploma/Degree in Facility Management, Administration, Engineering, or related field will be an added advantage.

Preferred Industries

Corporate Offices | Manufacturing | Real Estate | Facility Management | Hotels | Hospitals | Commercial Buildings | Educational Institutions