Senior Event Manager

Job Description:

Job Title: Senior Event Manager

Experience: 3-6 Years

Location: Kolkata, West Bengal

Job Description

We are looking for a proactive and detail-oriented Senior Event Manager. The person should be comfortable speaking with clients, coordinating with vendors and internal teams, visiting venues, managing event requirements, and making sure everything runs smoothly on the event day.

They should be organized, proactive, good at handling people, and able to stay calm when things change or when unexpected situations arise.

 Key Responsibilities

• Understand the client’s event requirements, expectations, budget, and timelines.
• Plan and coordinate events from the initial discussion to final execution.
• Act as the main point of contact for the client throughout the project.
• Coordinate with creative, production, operations, and other internal teams to ensure everyone is aligned.
• Coordinate with vendors, fabricators, suppliers, artists, venues, and other event partners.
• Visit venues and conduct site recce to understand the space, permissions, requirements, and possible challenges.
• Prepare event plans, timelines, checklists, and other necessary documents.
• Follow up with vendors and internal teams to ensure work is completed on time.
• Monitor event setup, branding, production, logistics, and other on-ground requirements.
• Be present at the venue during events and manage the complete execution on-ground.
• Handle last-minute changes or issues during the event and find practical solutions quickly.
• Ensure the event is delivered as per the client’s requirements and agreed timelines.
• Coordinate with the head office and keep them updated on project status.
• Check that all event materials, branding, production elements, and other requirements are ready before the event.
• Coordinate dismantling and closure activities after the event.
• Prepare basic event reports, meeting notes, and post-event updates.
• Maintain proper records of vendor details, quotations, expenses, and project-related documents.

Required Skills

• 3-6 years of experience in event management, event production, activations, or a similar role.
• Good understanding of event planning and on-ground execution.
• Good communication and people-management skills.
• Ability to coordinate with clients, vendors, and multiple teams at the same time.
• Strong planning and organizational skills.
• Ability to handle pressure and solve problems quickly during events.
• Willingness to travel for events and venue visits when required
• Ability to manage multiple projects and deadlines.
• Good working knowledge of MS Excel, PowerPoint, and Word.
• A practical, hands-on approach towards event execution.

Key Qualities

• Takes ownership of work
• Good at coordination and follow-ups
• Comfortable working on-ground
• Problem solver
• Good with clients and vendors
• Detail-oriented and organized
• Can stay calm under pressure
• Willing to take responsibility and get things done