Executive Assistant to Founders

Job Description:

Job Description

We are looking for a proactive and well-organised Executive Assistant to work closely with the Founder and provide end-to-end administrative, coordination, and executive support. The ideal candidate should be confident, presentable, well-spoken, and comfortable handling confidential information and working closely with senior management.

Key Responsibilities

• Manage the Founder’s calendar, meetings, appointments, and daily schedule.
• Manage emails, draft professional communication, and ensure timely follow-ups.
• Coordinate with clients, vendors, internal teams, and other stakeholders on behalf of the Founder.
• Prepare presentations, reports, MIS, and other documents as required.
• Track important tasks, commitments, and follow-ups to ensure timely execution.
• Support the Founder in day-to-day business and administrative activities.
• Coordinate meetings and ensure the required information/documents are available in advance.
• Maintain organised records and handle confidential business information professionally.
• Assist with travel arrangements, events, and other activities as required.

Required Skills

• Excellent verbal and written communication skills.
• Strong email drafting and follow-up skills.
• Good telephone etiquette and interpersonal skills.
• Strong organisational, coordination, and time-management skills.
• Proficiency in MS Office, especially Word, Excel, and Outlook.
• Ability to multitask, prioritise, and work independently.
• Presentable, professional, proactive, and confident personality.
• Strong attention to detail and discretion.

Preferred Candidate Profile

• 2+ years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or Administrative Executive.
• Experience working directly with a Founder, CEO, or senior management will be preferred.
• Comfortable handling confidential information and coordinating with multiple stakeholders.
• Strong communication, follow-up, and relationship-management skills.
• Immediate joiners preferred.