Job Description:

Job Description – Senior Executive – Purchase

Position: Senior Executive – Purchase
Department: Purchase / Procurement
Industry: Electrical / Manufacturing
Experience: 3–7 Years
Location: Waluj, Chhatrapati Sambhajinagar
Reporting To: Purchase Head

Job Purpose

To independently manage procurement activities for materials, components, consumables, services and other requirements, ensuring right quality, competitive cost and timely delivery, while maintaining strong vendor relationships.

Key Responsibilities

1. Purchase & Procurement

• Handle day-to-day purchase activities as per production and departmental requirements.

• Receive and review purchase requisitions from Production, Stores, Maintenance and other departments.

• Identify suitable suppliers and obtain competitive quotations.

• Prepare quotation comparisons and negotiate price, payment terms and delivery schedules.

• Prepare and process Purchase Orders as per company procedures.

• Ensure timely procurement of materials to avoid production interruptions.

• Regularly follow up with suppliers for pending orders and deliveries.

2. Vendor Management

• Identify, develop and evaluate new suppliers.

• Maintain approved vendor lists and supplier records.

• Evaluate vendors based on quality, price, delivery and service performance.

• Monitor supplier performance and resolve supply-related issues.

• Develop alternative suppliers for critical and frequently required materials.

3. Material Planning & Coordination

• Coordinate with Production, Stores and Planning teams for material requirements.

• Monitor stock levels and support prevention of material shortages or excess inventory.

• Follow up on urgent and critical material requirements.

• Track pending Purchase Orders and supplier delivery commitments.

4. Cost Control & Negotiation

• Negotiate competitive rates with existing and new suppliers.

• Obtain multiple quotations wherever applicable.

• Monitor market prices and price variations.

• Identify cost-saving opportunities and support cost-reduction initiatives.

• Maintain purchase price records.

5. ERP, Documentation & MIS

• Maintain Purchase Orders, quotations, comparative statements and supplier documents.

• Update purchase transactions accurately in ERP/software.

• Maintain records of material deliveries and open orders.

• Prepare purchase-related MIS and reports.

• Ensure proper and accurate purchase documentation.

6. Quality & Supplier Coordination

• Coordinate with Quality Department regarding material quality/rejection issues.

• Ensure procurement is made from approved suppliers.

• Coordinate with suppliers for replacement of defective or rejected materials.

• Ensure compliance with company purchase procedures and authorization limits.

Required Qualification

• Bachelor’s Degree in Commerce, Business Administration, Supply Chain Management, Engineering or related field.

• MBA/PGDM in Purchase or Supply Chain Management will be an added advantage.

Required Experience & Skills

• 3–7 years of relevant experience in Purchase/Procurement.

• Manufacturing, Electrical or Engineering industry experience preferred.

• Strong vendor development, negotiation and follow-up skills.

• Good knowledge of procurement processes and commercial terms.

• Good working knowledge of MS Excel and ERP systems.

• Strong communication and coordination skills.

• Analytical and problem-solving ability.

• Ability to work under pressure and meet deadlines.

• Cost-conscious and result-oriented approach.

Key Performance Areas

• On-time material availability and delivery.

• Purchase cost savings.

• Supplier performance and development.

• Reduction in urgent/emergency purchases.

• Accurate PO and purchase documentation.

• Inventory and procurement optimization.

Ideal Candidate: A proactive purchase professional who can effectively manage suppliers, negotiate commercially, coordinate with internal departments and ensure uninterrupted material availability for manufacturing operations.