Job Description:

Job Description – HR Manager

Position: HR Manager
Department: Human Resources & Administration
Industry: Electrical / Manufacturing
Experience: 5–10 Years
Location: Manufacturing Plant, Waluj, Chhatrapati Sambhajinagar
Reporting To: CEO / MD

Job Purpose

To manage the complete HR & Administration function of the manufacturing plant, including manpower planning, recruitment, payroll coordination, statutory compliance, employee relations, performance management, training, HR policies and administration.

Key Responsibilities

1. HR Operations

• Manage day-to-day HR operations and complete employee lifecycle activities.

• Handle joining, induction, confirmation, transfer, promotion and separation processes.

• Maintain employee personal files, HR records and HR databases.

• Monitor attendance, leave, overtime and shift-related matters.

• Ensure proper implementation of HR policies, procedures and systems.

2. Manpower Planning & Recruitment

• Coordinate with department heads to identify manpower requirements.

• Manage recruitment, interviews, selection and onboarding.

• Coordinate with manpower contractors/vendors for contract labour requirements.

• Monitor manpower deployment and productivity.

• Maintain recruitment and manpower reports.

3. Payroll & Compensation

• Coordinate monthly payroll processing and salary verification.

• Verify attendance, overtime, incentives, bonuses and other payroll inputs.

• Coordinate with Finance for timely salary processing.

• Resolve employee salary-related queries and maintain payroll records.

4. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.

• Handle/coordinate PF, ESIC, PT, LWF, Bonus, Gratuity, Minimum Wages and Contract Labour compliance.

• Maintain statutory registers, records and returns.

• Coordinate labour inspections, audits and statutory authorities.

• Keep management updated on changes in labour legislation.

5. Employee & Industrial Relations

• Handle employee grievances, disciplinary matters and workplace issues.

• Maintain healthy employee-management relations.

• Coordinate with workers, supervisors and department heads on HR issues.

• Support disciplinary proceedings and issue notices/letters as per company policy.

• Handle union/worker-related matters wherever applicable.

6. Performance Management

• Coordinate employee performance appraisal processes.

• Support departments in defining performance objectives and KPIs.

• Monitor employee performance and development requirements.

• Identify training and competency development needs.

7. Training & Development

• Prepare annual training plans.

• Organize induction, safety, technical, behavioural and statutory training.

• Maintain training records and evaluate training effectiveness.

• Promote employee skill development and career growth.

8. HR Policies & Systems

• Develop, review and implement HR policies, SOPs and procedures.

• Ensure effective communication and implementation of company policies.

• Continuously improve HR processes and systems.

• Support management in organizational development initiatives.

9. Plant Administration

• Manage general administration activities of the plant.

• Supervise housekeeping, security, transport, canteen, uniforms/PPE and employee welfare facilities.

• Coordinate employee transportation and facility management.

• Maintain administrative records and vendor documentation.

10. Safety & Employee Welfare

• Coordinate with the Safety Department for employee safety programs.

• Support workplace safety and employee welfare initiatives.

• Ensure required welfare facilities are maintained.

• Organize employee engagement and welfare activities.

Qualification

• Bachelor’s Degree in HR, Business Administration, Commerce or related field.

• MBA/PGDM in Human Resources preferred.

• Good knowledge of labour laws, statutory compliance, payroll, recruitment and employee relations.

Experience

• 5–10 years of HR experience, preferably in a manufacturing/factory environment.

• Experience handling contract labour and statutory compliance will be an advantage.

Required Skills

• Strong knowledge of HR operations and labour laws.

• Good communication and interpersonal skills.

• Leadership and team-management abilities.

• Strong problem-solving and decision-making skills.

• Good knowledge of MS Excel, MS Word and HR/Payroll software.

• Strong documentation and reporting skills.

• Ability to handle employee grievances and difficult situations professionally.

• Ability to maintain confidentiality of employee and company information.

Key Performance Areas

• Manpower availability and productivity.

• Recruitment turnaround time.

• Employee retention and attrition.

• Payroll accuracy and timely processing.

• Statutory compliance.

• Attendance and absenteeism control.

• Training completion and effectiveness.

• Employee grievance resolution.

• HR documentation accuracy.

• Effective implementation of HR policies and systems.