Senior Executive – Purchase

Job Description:

Job Purpose

To manage procurement activities for materials, components, consumables, services and other requirements of the organization, ensuring the right quality, quantity and price while maintaining timely delivery and supplier relationships.

3.  Key Responsibilities

A.  Purchase & Procurement

• Receive and review purchase requisitions from various
• Identify suitable suppliers and obtain
• Prepare comparative statements and negotiate prices, payment terms and delivery
• Prepare and process purchase orders as per company
• Ensure timely procurement of materials as per production
• Follow up with suppliers for pending orders and
• Coordinate with Stores, Production, Quality and Accounts

 B.  Vendor Management

• Identify and develop new
• Evaluate suppliers based on quality, price, delivery and
• Maintain approved vendor lists and supplier
• Monitor supplier performance and resolve supply-related
• Develop alternative sources for critical

 C.  Material Planning

• Coordinate with Production, Stores and Planning departments regarding material
• Monitor stock levels and avoid shortages or excess
• Ensure timely procurement of critical and fast-moving
• Follow up on material shortages and urgent

D.  Cost Control

• Negotiate competitive prices with
• Analyze market prices and identify cost-saving
• Obtain quotations from multiple suppliers wherever
• Support management in cost reduction and value-engineering
• Monitor price variations and maintain purchase price

 E.  Documentation & ERP

• Maintain purchase orders, quotations, comparative statements and supplier
• Update purchase transactions in ERP/software.
• Maintain proper records of purchase orders and material
• Prepare purchase-related MIS and
• Ensure accuracy of purchase

F.  Quality & Compliance

• Coordinate with the Quality Department regarding material quality
• Ensure procurement is made from approved
• Follow company purchase procedures and authorization
• Ensure compliance with applicable company policies and procurement
• Coordinate with suppliers for replacement/rejection of defective

 G.  Supplier Follow-up

• Track open purchase orders and delivery
• Communicate regularly with suppliers regarding dispatch
• Escalate delayed or critical supplies to the Purchase
• Coordinate logistics and transportation wherever

 4.  Key Performance Indicators (KPIs)

• On-time material
• Purchase cost
• Supplier
• Material
• Purchase order processing
• Reduction in urgent/emergency
• Supplier development and alternate source
• Purchase documentation
• Inventory

 5.  Qualification

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Engineering or a related field.

• MBA/PGDM in Supply Chain/Purchase Management is

 6.  Experience

• Preferred Experience: 3–7 years in Purchase/Procurement.
• Experience in electrical, engineering or manufacturing industries will be
• Working knowledge of ERP systems and MS Excel is

 7.  Required Skills

• Strong negotiation and vendor-management
• Good communication and interpersonal
• Knowledge of procurement processes and commercial
• Analytical and problem-solving
• Good knowledge of MS Excel and ERP
• Ability to work under pressure and meet
• Strong follow-up and coordination
• Cost-conscious and result-oriented

 8.  Key Interfaces

• Production
• Stores
• Planning
• Quality
• Finance & Accounts
• Engineering / Maintenance
• Suppliers and Transporters

 9.  Overall Responsibility

The Senior Executive – Purchase is responsible for ensuring timely, cost-effective and quality procurement of required materials and services while maintaining strong supplier relationships and proper procurement documentation.