Manager / Executive – Human Resources for one of the UPVC manufacturing company- Kolkata

Job Description:

JOB DESCRIPTION
Manager / Executive – Human Resources
Location: Kolkata
Department: Human Resources & Administration
Reporting To: Managing Director / Senior Management
Employment Type: Full-Time

About the Role
We are looking for a hands-on and responsible HR professional who can independently manage the company's complete HR function. The candidate will be responsible for the entire employee lifecycle, including recruitment, onboarding, attendance, leave, payroll coordination, performance management, employee engagement, discipline, tatutory compliance, HR documentation and employee exits. The ideal candidate should be capable of building systems, maintaining discipline, working closely with management and department heads, and independently handling day-to-day HR matters.

Key Responsibilities
1. Recruitment & Manpower Planning
 Understand manpower requirements across departments and coordinate recruitment.
 Prepare and maintain Job Descriptions.
 Source candidates through job portals, LinkedIn, recruitment agencies and references.
 Screen CVs and conduct initial HR interviews.
 Coordinate interviews with management/department heads.
 Manage offer, salary negotiation and joining formalities.
 Maintain recruitment tracker and candidate database.
 Manage recruitment consultants and monitor hiring timelines.
 Assist management in manpower planning and organisation structure.
2. Employee Onboarding & Documentation
 Manage complete joining and induction process.
 Collect and verify employee documents and KYC.
 Prepare appointment letters and other HR documents.
 Explain company policies, attendance, leave, working hours and code of conduct.
 Maintain complete and confidential physical/digital employee records.
 Maintain employee master data and HRMS records.
 Track probation and confirmation of employees.
3. Attendance, Leave & Payroll Coordination
 Manage daily attendance and biometric/eSSL records.
 Monitor late coming, absenteeism, early leaving and overtime.
 Manage leave applications and leave records.
 Prepare monthly attendance and payroll inputs.
 Coordinate with Accounts for salary processing.
 Ensure accurate employee salary, attendance and deduction records.
 Resolve employee payroll-related queries.

4. Performance Management
 Establish and maintain KRAs/KPIs in coordination with department heads.
 Coordinate performance reviews and appraisals.
 Track probation, confirmation, increments and promotions.
 Identify underperforming employees and coordinate Performance Improvement Plans where required.
 Maintain performance records.
 Support management in developing a performance-oriented culture.
5. HR Policies & Employee Relations
 Develop, implement and maintain HR policies and procedures.
 Ensure employees understand and follow company policies.
 Handle employee grievances and workplace issues.
 Manage disciplinary matters and policy violations.
 Conduct employee engagement and feedback initiatives.
 Monitor employee satisfaction, retention and attrition.
 Conduct exit interviews and analyse reasons for employee turnover.
6. Training & Development
 Identify training requirements across departments.
 Coordinate induction and employee training programmes.
 Maintain training records.
 Organise behavioural, technical, sales and other relevant training programmes.
 Identify employee development and career-growth requirements.
7. Statutory & HR Compliance
 Coordinate applicable labour and employment compliances.
 Manage/coordinate PF, ESIC, Professional Tax, Bonus, Gratuity and other applicable statutory requirements.
 Maintain required registers, records and documentation.
 Maintain an HR compliance calendar.
 Coordinate with external consultants/legal professionals wherever required.
 Ensure POSH requirements and related processes are appropriately maintained.
8. Employee Exit Management
 Process resignations and coordinate notice periods.
 Manage handover and clearance procedures.
 Ensure return of company assets.
 Conduct exit interviews.
 Coordinate full & final settlement with Accounts.
 Issue relieving/experience letters and other applicable documents.
 Ensure proper closure of employee records and system access.
9. HR MIS & Management Reporting
Prepare regular HR reports for management covering:
 Employee headcount
 Department-wise manpower
 Recruitment status
 New joiners and exits
 Attendance and absenteeism
 Leave
 Attrition
 Payroll/manpower cost
 Probation and confirmation

 Performance/appraisal status
 Training
 Grievances and disciplinary matters
Provide management with observations and recommendations wherever required.
10. Administration – If Assigned
The role may also oversee general administrative activities including:
 Office administration
 Housekeeping and security
 Office support staff
 Stationery and office supplies
 Facility maintenance
 Administrative vendors
 Company vehicles/drivers
 Employee travel and accommodation
 ID cards and general workplace facilities
Candidate Profile
Education
 Graduate in any discipline.
 MBA/PGDM in HR or Personnel Management preferred.
Experience
 3–6 years of relevant HR experience preferred.
 Experience independently handling HR operations will be strongly preferred.
 Experience in a manufacturing, engineering, infrastructure or operational organisation will be an advantage.
Skills & Attributes
 Strong knowledge of HR processes and employee lifecycle management.
 Good understanding of labour and statutory compliance.
 Strong recruitment and interviewing skills.
 Good command of MS Excel and MS Office.
 Experience with HRMS/attendance systems.
 Excellent communication and interpersonal skills.
 Strong documentation and follow-up skills.
 Ability to handle confidential information.
 Firm but fair approach to employee discipline.
 Ability to deal with employees at all levels.
 Proactive, organised and solution-oriented.
 Ability to work independently with minimum supervision.
Key Expectation
The selected candidate will be expected to act as the single-point owner for the company's HR function, ensuring that recruitment, employee records, attendance, policies, performance, compliance, employee relations and exits are
handled systematically and on time.
Salary: as per industry std depending on experience and suitability.