Head HR and liaison/administration

Job Description:

Head – HR & Liaison / Administration

Department: Human Resources & Administration
Designation: Head – HR & Liaison / Administration
Reporting To: Managing Director / CEO / Director
Location: [Location]
Experience: 10–15+ years, preferably in a senior HR/Admin role
Qualification: MBA/PGDM in HR, MSW, or equivalent; knowledge of labour laws and

Job Purpose

To lead the organization’s HR, administration, government liaison, employee relations, statutory compliance, and general administrative functions, ensuring smooth operations and compliance with applicable laws and company policies.

Key Responsibilities

1. Human Resources

• Develop and implement HR policies, procedures, and systems.

• Manage recruitment, manpower planning, onboarding, and employee retention.

• Handle performance management, promotions, transfers, and disciplinary matters.

• Develop employee engagement, welfare, training, and development initiatives.

• Maintain employee records and HR MIS.

• Advise management on HR-related matters and employee relations.

2. Industrial/Labour Relations

• Maintain healthy relationships with employees, workers, unions, and representatives.

• Handle grievances, disciplinary proceedings, domestic enquiries, and settlements.

• Ensure compliance with applicable labour laws and employment regulations.

• Coordinate with legal advisors on labour-related disputes and matters.

3. Government Liaison

• Establish and maintain professional relationships with relevant government departments and authorities.

• Coordinate approvals, permissions, registrations, renewals, inspections, and statutory correspondence.

• Liaise with Labour Department, Factory Inspectorate, Pollution Control Board, local administration, police, municipal authorities, and other applicable government bodies.

• Track government notices, compliance requirements, and regulatory changes.

4. Administration

• Oversee office/facility administration, security, housekeeping, transport, canteen, accommodation, and general services.

• Manage administrative vendors, contracts, and service providers.

• Ensure workplace discipline, safety, cleanliness, and facility standards.

• Control administrative budgets and expenses.

5. Compliance & Documentation

• Ensure timely statutory filings, licenses, renewals, registers, and records.

• Coordinate internal and external audits and inspections.

• Maintain proper documentation for HR, administration, and statutory matters.

• Identify compliance risks and ensure corrective actions.

6. Management Responsibilities

• Prepare HR/Admin reports and dashboards for senior management.

• Lead the HR & Administration team and define responsibilities/KPIs.

• Support management in organizational restructuring and manpower optimization.

• Handle sensitive and confidential employee and company management

vinayak job consultancy 

ritesh agrawal 

9893007335