Sr. HR Executive

Job Description:

Job Summary
We are looking for an experienced and responsible Sr. HR Executive to manage
day-to-day HR operations, employee relations, recruitment, payroll coordination,
attendance, statutory compliance, and general HR administration.
Key Responsibilities
1. Recruitment & Selection
 Handle end-to-end recruitment for staff, technical, and managerial positions.
 Source candidates through job portals, consultants, references, and other
channels.
 Screen CVs and conduct initial interviews.
 Coordinate interview schedules with management and department heads.
 Prepare offer letters, appointment letters, and joining documentation.
 Maintain recruitment and joining records.
2. Employee Attendance & Payroll
 Manage daily attendance, late coming, absenteeism, overtime, and leave
records.
 Maintain employee attendance registers and leave records.
 Coordinate monthly payroll preparation with the accounts/payroll team.
 Verify salary calculations, deductions, incentives, advances, and other payroll-
related matters.
 Maintain employee salary and personal records.
3. HR Administration
 Maintain employee files and HR documentation.

 Prepare HR letters, notices, warning letters, confirmation letters, transfer
letters, promotion letters, and relieving/experience letters.
 Maintain HR MIS and monthly HR reports.
 Ensure proper employee documentation and record keeping.
 Handle employee queries related to HR policies and company rules.
4. Employee Relations
 Handle employee grievances and disciplinary matters.
 Coordinate with department heads regarding employee performance and
attendance issues.
 Conduct employee counselling whenever required.
 Support management in maintaining discipline and a positive working
environment.
5. Statutory Compliance
 Coordinate and maintain records related to PF, ESIC, PT, Bonus, Gratuity,
Labour Welfare Fund, and other applicable statutory requirements.
 Ensure timely submission and maintenance of statutory records.
 Coordinate with consultants and government authorities whenever required.
 Maintain compliance-related registers and documents.
6. HR Policies & Procedures
 Implement company HR policies, rules, and regulations.
 Assist management in preparing and updating HR policies.
 Ensure employees follow company rules, attendance policies, leave policies,
and disciplinary procedures.
 Conduct employee orientation and HR policy communication.
7. Performance Management
 Coordinate employee performance appraisal processes.
 Maintain performance records and appraisal documentation.
 Support management in identifying training and development requirements.

8. Exit & Full & Final Settlement
 Handle resignation and exit formalities.

 Conduct exit interviews where required.
 Coordinate clearance, handover, full & final settlement, and relieving
documentation.
 Maintain proper records of resigned and relieved employees.
Required Skills
 Strong knowledge of HR operations and labour laws.
 Good communication and interpersonal skills.
 Good knowledge of MS Excel, Word, and HR software.
 Knowledge of payroll, attendance, leave, PF and ESIC.
 Good employee-handling and problem-solving skills.
 Ability to maintain confidentiality of employee information.
 Strong documentation and reporting skills.
 Ability to work independently and coordinate with management.
Qualification
MBA / PGDM / MSW / MHRM / BBA / B. Com or equivalent qualification in HR.
Experience
Minimum 5 years of relevant experience in HR, preferably in a Chemical /
Manufacturing / Industrial organization.
Key Competencies
 Leadership & Team Coordination
 Recruitment & Employee Handling
 Labour Law & Statutory Compliance
 Payroll & Attendance Management
 Conflict Resolution
 Communication Skills
 Documentation & Reporting
 Decision Making Problem Solving