Job Description:

Job Description: Personal Assistant – Accounts & Back Office

Job Title: Personal Assistant – Accounts & Back Office
Department: Administration / Accounts / Back Office
Employment Type: Full-Time
Experience: 1–4 Years
Location: Kolkata
Salary: Upto 3 LPA (Based on Experience)

About the Role

We are looking for a well-organized and responsible Personal Assistant who has good knowledge of basic Accounts and Back Office operations. The candidate will be responsible for assisting senior management with day-to-day administrative work while also handling accounts-related documentation, data entry, records, and coordination activities.

The ideal candidate should be good with numbers, MS Excel, documentation, follow-ups, and maintaining confidential information.

Key Responsibilities

Personal Assistant Responsibilities

• Provide day-to-day administrative and back-office support to senior management.

• Manage schedules, appointments, meetings, and reminders.

• Handle calls, emails, correspondence, and follow-ups as required.

• Prepare documents, reports, statements, and presentations.

• Maintain confidential records and important documents.

• Coordinate with internal teams, clients, vendors, and other stakeholders.

• Handle routine follow-ups and ensure assigned tasks are completed on time.

Accounts & Back Office Responsibilities

• Maintain and update daily accounts and financial records.

• Handle basic accounting entries, invoices, bills, receipts, and payment records.

• Assist in accounts payable and receivable activities.

• Prepare and maintain sales/purchase records and expense statements.

• Perform data entry and maintain accurate records in MS Excel / accounting software.

• Assist in bank reconciliation, payment follow-ups, and basic ledger maintenance.

• Maintain proper filing of invoices, vouchers, bills, and other financial documents.

• Coordinate with the Accounts/Finance team for pending payments and documentation.

• Prepare daily/weekly/monthly MIS reports as required.

• Ensure accuracy of data and maintain proper documentation.

Required Skills

• Good knowledge of Basic Accounting principles.

• Working knowledge of MS Excel – filters, sorting, formulas, basic reports, etc.

• Knowledge of Tally / Tally Prime or other accounting software will be preferred.

• Good communication and coordination skills.

• Strong organizational and time-management abilities.

• Good numerical and analytical skills.

• Ability to maintain confidentiality.

• Good typing and documentation skills.

• Ability to handle multiple tasks and work under deadlines.

• Should be proactive, responsible, and detail-oriented.

Educational Qualification

• Graduate in B.Com / M.Com / BBA / any relevant discipline.

• Candidates with an Accounts background will be preferred.

Preferred Candidate Profile

We are looking for someone who can efficiently handle a combination of Personal Assistant duties, Accounts support, documentation, data management, and general back-office operations.

The candidate should be comfortable working independently, maintaining records, coordinating with different people, and supporting senior management in daily business activities.

Key Skills / Naukri Keywords

Personal Assistant | PA | Executive Assistant | Back Office | Accounts Assistant | Accounts Executive | Basic Accounting | Tally | Tally Prime | MS Excel | Data Entry | Invoice | Billing | Accounts Payable | Accounts Receivable | Ledger | Bank Reconciliation | MIS | Documentation | Administration | Office Coordination | Follow-up | Back Office Operations