Admin & Accounts Executive – HR & Administration

Job Title: Admin & Accounts Executive
Industry: HR Consulting | Recruitment | Professional Services
Department: Administration & Accounts
Employment Type: Full-Time
Experience: 2–5 Years
Location: Gurgaon / Gurugram, Haryana
Salary: As per experience and industry standards

About the Role

We are looking for a detail-oriented Admin & Accounts Executive to manage day-to-day administration, accounts and statutory compliance activities. The ideal candidate should have practical experience in petty cash management, ESI/EPF compliance, e-invoicing, cheque preparation, expense management and general office administration.

This role is suitable for a professional who can independently handle routine accounts and administrative operations while coordinating effectively with employees, management, vendors and external agencies.

Key Responsibilities

Accounts & Finance

• Manage daily petty cash transactions, expenses and supporting documentation.
• Maintain petty cash records and ensure proper reconciliation.
• Prepare and process e-invoices and other invoices.
• Verify bills, vouchers and supporting documents before processing.
• Prepare cheques and coordinate cheque issuance and payments.
• Maintain records of accounts payable and routine office expenses.
• Coordinate with management and vendors regarding payments and outstanding bills.
• Assist with basic accounting entries, documentation and financial records.

ESI & EPF Compliance

• Handle day-to-day ESI and EPF-related administrative activities.
• Maintain employee records required for statutory compliance.
• Coordinate with payroll/accounts teams for accurate employee contribution records.
• Support documentation and follow-up related to ESI/EPF matters.
• Ensure timely submission and maintenance of relevant records.

Travel & Expense Management

• Coordinate the submission of TA (Travel Allowance) and expense bills.
• Check expense claims for completeness and supporting documents.
• Maintain records of employee travel and reimbursement claims.
• Coordinate approvals and payment processing.

General Administration

• Manage routine office administration and documentation.
• Coordinate with vendors, service providers and external agencies.
• Maintain office records, files and important documents.
• Support procurement of office stationery and administrative requirements.
• Handle correspondence, emails and routine administrative communication.
• Assist management with day-to-day administrative activities.
• Ensure smooth functioning of office operations.

Candidate Profile

The ideal candidate should have:

• Graduate degree in Commerce, Accounting, Finance, Business Administration or a related field.
• 2–5 years of relevant experience in Accounts & Administration.
• Practical knowledge of petty cash management and expense accounting.
• Working knowledge of ESI and EPF processes.
• Experience with e-invoicing and invoice processing.
• Experience in cheque preparation and payment coordination.
• Good documentation and record-keeping skills.
• Basic knowledge of MS Excel and MS Office.
• Good communication and coordination skills.
• Ability to handle multiple administrative and accounting tasks independently.
• Strong attention to detail and accuracy.

Key Skills

Admin Executive, Accounts Executive, Admin & Accounts, Office Administration, Administration Executive, Petty Cash Management, ESI, EPF, PF, Statutory Compliance, E-Invoicing, Invoice Processing, Cheque Preparation, Payment Processing, Expense Management, TA Bills, Travel Expense, Reimbursement, Vendor Coordination, Accounts Payable, Documentation, MS Excel, Office Management, General Administration

Why Join Orbit Global HR Consultants?

Orbit Global HR Consultants LLP is a professional HR recruitment and executive search consultancy providing recruitment, staffing and HR solutions to organizations across India. This role offers an opportunity to work in a professional recruitment and HR consulting environment with exposure to accounts, administration, compliance and business operations.

How to Apply

Interested candidates can submit their updated CV to Orbit Global HR Consultants LLP.

Please mention current location, total experience, current CTC, expected CTC and notice period along with the application.

Orbit Global HR Consultants LLP
HR Recruitment | Executive Search | Permanent Staffing | Contract Staffing | HR Consulting