Assistant to MD (Executive Assistant / Personal Assistant)

Key Responsibilities

• Calendar & Schedule Management: Manage and optimize the MD's daily/weekly calendar, schedule appointments, and coordinate internal and external meetings.
• Communication & Correspondence: Act as the primary point of contact between the MD and internal teams, clients, board members, and external partners. Draft emails, official letters, and memos.
• Travel & Itinerary Planning: Arrange end-to-end domestic and international travel, including flights, hotel bookings, visa processing, and ground transportation.
• Meetings & Minutes (MOM): Attend key leadership/board meetings, record accurate Minutes of Meetings (MOM), and track action items to ensure timely follow-ups.
• MIS & Reporting: Assist in preparing daily, weekly, or monthly Management Information System (MIS) reports, presentations (MS PowerPoint), and performance dashboards.
• Gatekeeping & Coordination: Screen phone calls, inquiries, and visitors, prioritizing urgent matters for the MD's attention

Required Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Commerce, or a related field; MBA/PGDM is a plus.
• Experience: 2 to 4 years of proven experience supporting C-suite executives, Directors, or Managing Directors
• Technical Skills:

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Familiarity with calendar tools (Outlook, Google Calendar) and virtual meeting platforms (Zoom, MS Teams).  

• Soft Skills:

Exceptional verbal and written communication skills.

High level of discretion, confidentiality, and professional etiquette.

Strong multitasking, time-management, and organizational skills