Senior Executive - HR & Admin Generalist (Nuh)

Name

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Employee ID

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Job Title

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Senior Executive – HR& Admin

Location

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Nuh, Haryana

Department

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Human Resources

Revision No.

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0

Reports to

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Manager - HR

Issue Date

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1.              JOB PURPOSE

·      To support managing employee lifecycle activities, statutory compliance, recruitment coordination, employee engagement initiatives, and office administration while ensuring adherence to company policies and legal requirements.

2.             RESPONSIBILITIES & ACCOUNTABILITIES

Recruitment & Onboarding-

·      Ensure Hiring of candidates as per the current Recruitment Policy

·      Assist the Talent Acquisition HO for all the Plant recruitments (at Junior level positions) -Placing job advertisements- IJP & Social Media, contacting manpower consultants, using newsgroups and job portals & other recruitment tools available & Coordinating with HOD’s for technical rounds

·      Onboarding – all joining formalities, Prepare the Induction schedule for the new joinees

·      Periodic evaluation of the Apprentices/ GET’s/ DET’s and all new joinees as per the schedule

·      Maintaining Personnel files of all the employees

·      Helping the HR Manager for maintain all HR related compliances.

           Training & Development (T&D)

·      Support the Training Specialist for arranging various trainings

·      Prepare & review the skill matrix for every employee with their HOD’s and identify the Training needs in AG 5 module.

Employee Engagement

·      Drive employee engagement plan for the year

·      Ensure active participation of employees in the engagement activities

·      Maintain all records related to employee engagement

Administration:

·       Upkeep of Housekeeping inside the plant and, Taking care of Gardening and overall premises in the plant

·       Hotel bookings: Hotel bookings for Guests/ Interview candidates/ New Joinees.

·       Courier Services: Keeping track of all couriers in / Out

·       Travel & Transport: Tour arrangements and employee transport – Bus services, Taxi, 24 hrs Car, Office owned Cars.

·       Employee Uniforms & safety shoes: Ordering & distribution of Uniforms & Safety Shoes.

·       Canteen services: Responsible from vendor selection till Menu finalisation, Upkeeping Inhouse Canteen infrastructure, resolving issues if any.

·       Lockers: Providing Lockers to employees.

·       Maintaining Office Pantry services – Vending machines

·       Checking all the incoming invoices/ bills related to Admin and forward them to Finance.

·       Make arrangements for all Customer/Vendor visits.

·       Devising and maintaining office systems and maintain an adequate inventory of office supplies.

·       Liaising with members of staff in other departments or external contacts.

3            AUTHORITIES (if applicable)

3.1           Shortlisting of candidates by conducting First round of interviews

3.2           Represent HR & Admin as Auditee in all Audits under the guidance of HR Manager

4           EDUCATION/EXPERIENCE

4.1           Education – Graduate, post graduate or Master’s Degree in Human Resource Management e.g. MBA in HR or MLS or MSW or PGDBM in H.R.

4.2           Experience -A minimum 6-7 years’ of  experience in the field of HR & Admin

5           COMPETENCIES

5.1           Human Resource Expertise , Good communication skills, analytical skills,

5.2           Keep Updates knowledge about HR practices

5.2.1      Maintains general knowledge of ethical laws, policies, procedures, standards, legislation and trends that may affect organizational HR practice

5.2.2      Decision making skills : Reinforces difficult decisions that align with organizational strategies and values