HR & Administration Executive
Job Description:
Working closely with departments, increasingly in a consultancy role, assisting line managers to
understand and implement policies and procedures
? Ensure implementation of HR policy and manage revisions in HR policy as and when required
? Coordinate with consultants for HR compliance
? Oversee the maintenance, communication and destruction of personnel records as required by
law including local governing bodies.
? Plan, monitor and implement employee performance appraisal on set schedule. Train
managers on appraisal system, and coach employees accordingly. Resolve grievances regarding
employee appraisals; provide counselling to employees and supervisors as needed and
appropriate.
? Ensure induction training for new joinee and proper enrolment process
? Ensure exit interview by HOD and HR department to get the feed back
? Keeps records of benefits plans participation such as insurance and pension plan, personnel
transactions such as hires, promotions, transfers, performance reviews, and terminations, and
employee statistics for government reporting.
? Coordinates management training in interviewing, hiring, terminations, promotions,
performance review, safety, and sexual harassment.
? Prepares budget of human resources operations.
? Represents organization at personnel-related hearings and investigations.
? Organize training program as per training calendar
? Contracts with outside suppliers to provide employee services, such as temporary employees,
search firms, or relocation services.
? Plan events or activities for employee engagement
HRJD-02 - HR & Admin Executive Page 2
? Knowledge of payroll software—as applicable
? Maintain employee data base at office and factory
? Ticket booking and travel arrangements for travellers and foreign delegates
? Organize events/ seminars in and around Mumbai
? Verify and authorize the expense vouchers of travellers as per company policy
? General Maintenance work of Office such as carpentry, civil, Electrical maintenance work
? Liaison with local municipal bodies – as and when required
? Arranging food/beverages for visitors during lunch time
? Managing work of receptionist/ peons
? Petty cash management for administrative work
? Verify expense vouchers and forward to HOD/ accounts department for approval and
disbursement
? Security management
? IT related issue handling with outsourced agency
? Handling ERP related activities—coordination with ER vendor for resolving day to day issues
related to ERP (Optional)
? Asset Management
Desired Profile / Criteria / Skills :
Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing
work environment while maintaining effectiveness and efficiency.
? Behave Ethically: Understand ethical behaviour and business practices and ensure that own
behaviour and the behaviour of others is consistent with these standards and aligns with the
values of the organization.
? Build Relationships: Establish and maintain positive working relationships with others, both
internally and externally, to achieve the goals of the organization.
? Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using
appropriate and effective communication tools and techniques.
? Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve
problems, and make decisions that enhance organizational effectiveness.
? Strong working knowledge of MS Office including Word, Excel and Outlook
Company Profile
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- Interested candidates are requested to apply for this job.
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