Purchase Assistant

Job Description:

Evaluate Suppliers

Purchasing officers evaluate suppliers before making purchasing decisions. This involves traveling to the supplier’s location and examining their products, as well as interviewing the decision makers on the supplier’s team to learn why their product is the best choice. Purchasing officers also compare suppliers using cost-benefit analysis.

Negotiate with Suppliers on Behalf of Employer

Purchasing officers act on behalf of their employer in the negotiation process. They must know their employer’s budget thoroughly to negotiate. They must also have a deep understanding of their employer’s needs and how the supplier in question meets those needs.

Work Out Logistical Agreements with Suppliers

It is the responsibility of purchasing officers to work out the logistical details with a supplier once a purchase has been made. This involves setting delivery amounts and a time frame for delivery.

Maintain and Review Purchasing, Shipping, and Receiving Records

Purchasing officers have to maintain meticulous records of each purchase, as well as when each order was shipped out, and when the order was received. They must also monitor warehouse inventory to re-order items before they run out.

Preparing Purchase order.

Sharing the purchase order.

Timely follow up for the material required.

Desired Profile / Criteria / Skills :

• Conducting comparative analysis of potential suppliers
• Building relationships with potential suppliers and other industry professionals.
• Analyzing financial and budget reports to determine negotiation budget
• Negotiating financial and logistical details with suppliers
• Using organization skills to maintain meticulous purchasing, shipping, and receiving records.