Accounts Payable Officer - U.S.A Accounting

Job Description:

Essential Duties and Responsibilities:

• Ensures accuracy of accounts payable data - 40%

1. Maintains accuracy of account classification in the general ledger
2. Verifies the accuracy of receipts or other supporting documentation prior to processing payments
3. Ensures required documents are properly approved
4. Protects operations by keeping financial information confidential
5. Assists General Ledger Accountant with account recording as requested
6. Resolves account discrepancies by reviewing supporting documentation, investigating to collect any missing information, and reports conclusions to the Accounts Payable Supervisor.
7. Provides assistance to General Ledger Accountant on any Sales & Use Tax issues or concerns

• Ensures accuracy of Vendor data - 10%

1. Maintains accurate and detailed records of vendor activity, which includes vendor files
2. Acquires W-9 forms from vendors as needed
3. Verifies 1099 status for applicable vendors
4. Reviews accuracy of Vendor Master records
5. Submits approved new vendor master requests and vendor change requests to GL accountant.

• Prepares payment of invoices - 25%

1. Verifies transaction information, maximizes discounts, schedules and prepares payment
2. Acquires appropriate approvals and signatures
3. Ensures timely distribution of checks
4. Retain payment support in the Vault or electronic filing system

• Reconciliation of Vendor Activity- 5%

1. Reconciles vendor statements with account status
2. Researches and resolves any discrepancies

• Prepare wire payments as requested - 10%

1. Verifies bank account information
2. Prepares wire templates for review
3. Ensures required authorizations are in place
4. Prepares timely payment
5. Records accurate information in Infor M3

• Supports internal and external customer service- 10%

1. Understands and documents internal and external customer needs and expectations
2. Communicates to appropriate team(s) when an expectation will not be met

Essential Duties and Responsibilities (cont.):

• Contributes to the continuous improvement effort - 2%

1. Documents processes and procedures, eliminates non-value added activities, and participates in cross functional CI teams

• Maintains professional and technical knowledge- 1%

1. Establishes personal networks, participates in professional societies, attends professional workshops and reviews publications

• Contributes to team effort- 2%

1. Willing to attempt new assignments or fill in for others as needed; accomplishes other duties as assigned

Constant (over 66%)

• (Independence of Action)

Work progress is monitored by supervisor/manager; incumbent follows processes and procedures, and may set priorities and organizes work within general guidelines established by supervisor/manager.

Frequent (33%-66%)

• (Decision Making)

Decisions may affect a work unit or area within a department.  May contribute to business or operational decisions that affect the department.

• (Problem Solving)

Problems are varied, requiring analysis or interpretation of the situation.  Problems are solved using knowledge and skills, and general precedents and practices.

Occasional (10%-33%)

None – Supervisory Responsibilities

Non-Essential Job Functions

None

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Soft Wear Knowledge :  M3  / Yardi / ERP  preferable

Desired Profile / Criteria / Skills :

Knowledge, Skills and/or Abilities:

Intermediate

1. ERP systems, Infor M3 (a plus)
2. Microsoft Office Suite (Word, Excel, Outlook)
3. Microsoft Teams

Skills

 Advanced

1. Clerical

       Intermediate

1. Analytical
2. Process Management
3. Computer/Technical

 Knowledge, Skills and/or Abilities (cont.):

Abilities (and/or General Traits)

• Strong work ethic
• Team player
• Customer focused
• Goal oriented
• Dedicated to continuous improvement

Education and/or Experience:

• High School Diploma or GED
• 1-3 years’ experience

Physical Demands(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions):

Constant (over 66%)

Sitting

Frequent (33%-66%)

None

Occasional (10%-33%)

Hearing, listening, talking, standing, walking, bending, stooping, kneeling, squatting, crouching

Seldom (1-10%)

Climbing stairs

Specific vision abilities required for this job include close vision, depth perception, and the ability to adjust focus

Work Environment (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

• Office environment:Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

• Outdoor environment:Employees work outdoors and may not be protected from weather conditions.

Required Personal Protection Equipment (PPE’s):(Until further notice); Wear PPE and follow distancing requirements as outlined in our company COVID Policies and Guidelines. Safety glasses, hearing protection as required. Other PPE as required by specific operation performed.