PA TO DIRECTOR

Job Description:

Main responsibilities ? Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. ? Manage Director’s travel arrangements (including visas/accommodation). ? Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. ? Maintain Director’s office systems, including data management and filing. ? Maintain records of Director’s contacts. ? Screen calls, enquiries and requests, and deal with them when appropriate. ? Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action. ? Produce documents, briefing papers, reports and presentations for the Director. ? Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. ? Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. ? Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. ? Meet and greet visitors at all levels of seniority. ? Supervise all Trust incoming/outgoing mail. ? Any other duties as may reasonably be required by the Director.